Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance & Engineering Company for roof repairs. The contract was formally bid in August 2011 (SA004098). The contract term is September 1, 2011 through August 30, 2012. The contract encompasses all buildings under the purview of the Facilities Management Division. The Real Estate Management Division will utilize this contract in order to complete the replacement of three balcony roofs at the Jerry Hammond Center, 1111 East Broad Street.
The work is to include, but is not limited to, removal and disposal of the existing reinforced EPDM (ethylene propylene diene terpolymer) roofing membrane, insulation, and the gravel of the existing built-up roof.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
General Maintenance & Engineering Company Contract Compliance No. 31-4188545, expiration date May 19, 2012.
Fiscal Impact: The cost of this contract is $24,780.00. Funding for this modification is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance & Engineering Company for replacement of three balcony roofs at the Jerry Hammond Center, 1111 East Broad Street; to authorize the expenditure of $24,780.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($24,780.00)
Body
WHEREAS, the Facilities Management Division formally bid a contract with General Maintenance & Engineering Company through SA004098; and
WHEREAS, it is necessary to modify said contract for the replacement of three balcony roofs at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with General Maintenance & Engineering Company for replacement of three balcony roofs at the Jerry Hammond Center, 1111 East Broad Street, so that the contractor will be able to complete this project during good weather, thereby protecting the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with General Maintenance & Engineering Company for replacement of three balcony roofs at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the expenditure of $24,780.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-27
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 01: 06
Object Level 03: 6620
Amount: $24,780.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.