Explanation
BACKGROUND: For the option to purchase Utility Line Marking Paint, Marking Chalk, and Flags for various City agencies. The Division of Sewerage and Drainage is the largest user. The marking paint, marking chalk, and flags will primarily be used for marking utility lines throughout the City of Columbus. The term of the proposed option contract is two (2) years through April 30, 2014. The contract may be extended for one (1) additional year. The Purchasing Office opened formal bids on November 21, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004175; 79 (MBE:6; FBE:2) bids were solicited; 5 (MBE: 0; FBE: 0) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Goss Supply Company: CC# 314378081 (Expires: 11/30/2013)
Sutherland Building Products, Inc.: CC# 431009219 (Expires: 12/29/2013)
Total Estimated Annual Expenditure: $30,000.00
The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Utility Line Marking Paint, Marking Chalk, and Flags with Goss Supply Company and Sutherland Building Products, Inc., to authorize the expenditure of two (2) dollars to establish the contracts from the Mail, Print Services and UTC Fund. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 21, 2011 and selected the lowest, responsive, responsible and best bids. Five (5) bids were received;
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Utility Line Marking Paint, Marking Chalk, and Flags through April 30, 2014 with the option to extend for one (1) additional year in accordance with Solicitation SA004175; as follows:
Goss Supply Company: Items 1 - 11; Amount: $1.00
Sutherland Building Products, Inc.: Items 12- 17; Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.