Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Ready Mix Concretes with Anderson Concrete Corporation and Decker Construction Company. The Division of Infrastructure Management is the primary user for ready mix concrete. Various concretes, flowable controlled density fill and calcium coated sand are used for construction, maintenance and repair projects throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2028 with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on February 19, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031993). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Anderson Concrete Corporation, CC#006044, Renewal pending, Items 1-12, 14-16, 18, and 20-29; $1.00
Decker Construction Company, CC#004549, expires 10/9/2027, Items 13, and 25-26; $1.00
Total Estimated Annual Expenditure: $100,000.00; Division of Infrastructure Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires April 30, 2026 and concrete, mortar and sand is needed to complete numerous of projects throughout the City of Columbus.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two universal term contracts for the option to purchase Ready Mix Concretes with Anderson Concrete Corporation and Decker Construction Company; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00)
Body
WHEREAS, the Ready Mix Concretes UTC will provide for the purchase of various types of ready mix concrete, flowable controlled density fill and calcium coated sand used for small construction, maintenance and repair projects; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 19, 2026 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the current contract for these goods expires April 30, 2026, and it is necessary to authorize the Finance and Management Director to immediately enter into two Universal Term Contracts for the option to purchase Ready Mix Concretes with Anderson Concrete Corporation and Decker Construction Company, for the immediate preservation of the public health, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Ready Mix Concretes in accordance with Request for Quotation RFQ031993 for a term of approximately two (2) years, expiring April 30, 2028, with the option to renew for one (1) additional year or portion thereof, as follows:
Anderson Concrete Corporation, Items 1-12, 14-16, 18, and 20-29; $1.00
Decker Construction Company, Items 13, and 25-26; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.