Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Co., in the amount of $1,831,720.00, for the Mainline Valve Replacements - Part V Project, Division of Power and Water Contract Number 2001.
This project consists of replacing mainline water valves and appurtenances at various locations within the Columbus Water Distribution system. The valves being replaced have a history of being stuck in the closed position. These replacements will improve fire flows and water quality throughout the system by eliminating these artificial dead-ends. The replaced valves will also allow for quicker emergency responses and minimize the size of shut-offs needed for system maintenance.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on September 14, 2011. Bids were received from: Conie Construction Co. - $1,831,720.00; Danbert, Inc. - $1,880,527.00; and Bale Contracting, Inc. - $1,915,298.00.
The lowest, most responsive and responsible bid is from Conie Construction Co. in the amount of $1,831,720.00. Their Contract Compliance Number is 31-0800904 (expires 11/16/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conie Construction Co.
3. FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund and the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Conie Construction Co. for the Mainline Valve Replacements - Part V Project; for the Division of Power and Water; to authorize transfers within the Water Permanent Improvements Fund and the Water Works Enlargement Voted Bonds Fund; to authorized an expenditure of $1,831,720.00 within these funds; and to amend the 2011 Capital Improvements Budget. ($1,831,720.00)
Body
WHEREAS, three bids for the Mainline Valve Replacements - Part V Project were received and publicly opened in the offices of the Director of Public Utilities on September 14, 2011; and
WHEREAS, the lowest, most responsive and responsible bid was from Conie Construction Co. in the amount of $1,831,720.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Mainline Valve Replacements - Part V Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Permanent Improvements Fund and the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co., for the Mainline Valve Replacements - Part V Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Mainline Valve Replacements - Part V Project with the lowest, most responsive and responsible bidder, Conie Construction Co., 1340 Windsor Ave., Columbus, Oh 43211; in the amount of $1,831,720.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Permanent Improvements Fund
Fund No.: 608
Dept./Div. No.: 60-09
OL3: 6629
Fund No. | Project No. | Project Name | OCA | Amount
608 | 608999-100000 (carryover) | Unallocated Balance | 608999 | $231,859.92
608 | 690236-100018 (carryover) | Brown Rd. W.L. Imp's | 683618 | $36,370.00
608 | 690328-100000 (carryover) | PAWP | 691328 | $15,100 (*$100,671.99 is already appropriated)
608 | 690359-100000 (carryover) | S. Wellfield Expansion | 608359 | $149,997.27
608 | 690425-100000 (carryover) | Hines Rd. Storage Tank | 608425 | $57.25
SECTION 3. That the City Auditor is hereby authorized to transfer $1,831,720.00 within the Department of Public Utilities, Division of Power and Water, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 608999-100000 (carryover) | Unallocated Balance | 608999 | -$231,859.92
608 | 690236-100018 (carryover) | Brown Rd. W.L. Imp's | 683618 | -$36,370.00
608 | 690328-100000 (carryover) | PAWP | 691328 | -$115,771.99
608 | 690359-100000 (carryover) | S. Wellfield Expansion | 608359 | -$149,997.27
608 | 690425-100000 (carryover) | Hines Rd. Storage Tank | 608425 | -$57.25
606 | 690236-100000 (carryover) | Water Main Rehab. | 642900 | -$207,040.22
606 | 690236-100001 (carryover) | Near East W.L. Imp's | 663601 | -$1,090,623.35
608 | 690395-100000 (carryover) | Valve Renewal Program | 608395 | +$534,056.43
606 | 690395-100000 (carryover) | Valve Renewal Program | 606395 | +$1,297,663.57
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
608 | 608999-100000 (carryover) | Unallocated Balance | $219,830 | $231,860 | +12,030 (establish authority for cash)
608 | 608999-100000 (carryover | Unallocated Balance | $231,860 | $0 | -$231,860
608 | 690236-100018 (carryover) | Brown Rd. W.L. Imp's | $0 | $36,370 | +$36,370 (establish authority for cash)
608 | 690236-100018 (carryover) | Brown Rd. W.L. Imp's | $36,370 | $0 | -$36,370
608 | 690328-100000 (carryover) | PAWP | $115,772 | $0 | -$115,772
608 | 690359-100000 (carryover) | S. Wellfield Expansion | $0 | $149,998 | +$149,998 (establish authority for cash)
608 | 690359-100000 (carryover) | S. Wellfield Expansion | $149,998 | $0 | -$149,998
608 | 690425-100000 (carryover) | Hines Rd. Storage Tank | $0 | $58 | +$58
(establish authority for cash)
608 | 690425-100000 (carryover) | Hines Rd. Storage Tank | $58 | $0 | -$58
606 | 690236-100000 (carryover) | Water Main Rehab. | $807 | $207,041 | +$206,234
(establish authority for cash)
606 | 690236-100000 (carryover) | Water Main Rehab. | $207,041 | $0 | -$207,041
606 | 690236-100001 (carryover) | Near East W.L. Imp's | $3,000,000 | $1,909,376 | -$1,090,624
608 | 690395-100000 (carryover) | Valve Renewal Program | $0 | $534,058 | +$534,058
606 | 690395-100000 (carryover) | Valve Renewal Program | $0 | $1,297,665 | +$1,297,665
SECTION 5. That the expenditure of $1,831,720.00 is hereby authorized for the Mainline Valve Replacements - Part V Project within Division 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA | Amount
608 | 690395-100000 (carryover) | Valve Renewal Program | 608395 | $534,056.43
606 | 690395-100000 (carryover) | Valve Renewal Program | 606395 | $1,297,663.57
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.