Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Bikeway Development - Bike Parking Shelters Contract for the Division of Mobility Options.
This project consists of the construction of 8 bike parking shelters, associated bike racks, bike information kiosks, and bike repair stations at 8 locations around the city.
The estimated Notice to Proceed date is November 29, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on October 9, 2012, (majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving, Inc. $399,364.35 Gahanna, OH Majority
Righter Co. Inc. $487,883.55 Columbus, OH Majority
Award is to be made to Columbus Asphalt Paving, Inc , as the lowest responsive and responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving, Inc. is 310857095 and expires on 1/5/2014.
3. FISCAL IMPACT
Funding for this project available in the Streets and Highways G.O. Bonds Fund. This ordinance also authorizes funds transfers and C.I.B. amendments to restore funding transferred to other projects as a temporary funding measure prior to the summer 2012 bond sale.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bikeway inftrastructure work at the earliest possible time to allow the schedule for these projects to continue as planned.
Title
To authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc. for the Bikeway Development - Bike Parking Shelters project; to provide for the payment of construction administration and inspection services in connection with the project; to amend the 2012 C.I.B; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $459,269.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($459,269.00)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bikeway Development - Bike Parking Shelters project; and
WHEREAS, work on this project consists of consists of the construction of 8 bike parking shelters, associated bike racks, bike information kiosks, and bike repair stations at 8 locations around the city., and other such work as may be necessary to complete the contract; and
WHEREAS, Columbus Asphalt Paving, Inc. will be awarded the contract for the Bikeway Development - Bike Parking Shelters project; and
WHEREAS, it is necessary to enter into contract with Columbus Asphalt Paving, Inc; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options in that this project should proceed immediately to maintain the project schedule as planned and continue the growth of the bikeway infrastructure, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving, Inc, 1196 Technology Drive, Gahanna, Ohio, 43230, for the construction of the Bikeway Development - Bike Parking Shelters project in an amount up to $399,364.35 or so much thereof as may be needed, for the Division of Mobility Options in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $59,904.65.
SECTION 2. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended as follows due to encumbrance cancellations of completed projects:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract (Carryover) / $83,362.00 / $100,000.00 / $183,362.00 (Amend due to encumbrance cancellation)
SECTION 3. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended as follows to establish funding in the correct project detail numbers to ensure proper accounting practices:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 540002-100022 / Bikeway Development - Bike Parking Shelters (Carryover) / $250,001.00 / ($250,000.00) / $1.00
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract (Carryover) / $183,362.00 / ($183,362.00) / $0.00
704 / 540002-100032 / Bikeway Development - Rehabilitation (Carryover) / $22,318.00 / ($5,047.00) / $17,271.00
746 / 540002-100015 / Bikeway Development - Hilltop Connector (Carryover) / $20,862.00 / ($20,862.00) / $0.00
704 / 540002- 100052 / Bikeway Development - Clintonville (Carryover) / $0.00 / $45,926.00 / $45,926.00
704 / 540002- 100053 / Bikeway Development - Downtown (Carryover) / $0.00 / $199,587.00 / $199,587.00
746 / 540002-100053 / Bikeway Development - Downtown (Carryover) / $0.00 / $20,862.00 / $20,862.00
704 / 540002- 100054 / Bikeway Development - Near East (Carryover) / $0.00 / $101,039.00 / $101,039.00
704 / 540002- 100055 / Bikeway Development - Citywide (Carryover) / $0.00 / $41,335.00 / $41,335.00
704 / 540002-100056 / Bikeway Development - West Olentangy (Carryover) / $0.00 / $50,520.00 / $50,520.00
704 / 440005-100000 / UIRF (Voted 2008) / $550,000.00 / $2,087,345.00 / $2,637,345.00
704 / 530103-100014 / Arterial Street Rehabilitation - James Road (Voted 2008) / $700,000.00 / ($700,000.00) / $0.00
704 / 530104-100004 / Alley Rehabilitation - Miscellaneous (Voted 2008) / $1,500,000.00 / ($1,387,345.00) / $112,655.00
704 / 440104-100002 / Miscellaneous Economic Development - Columbus Coated Fabrics (Voted 2008) / $4,380,000.00 / ($980,000.00) / $3,400,000.00
704 / 530161-100013 / Roadway Improvements - SCMRF Reimbursements (Voted 2008) / $1,920,000.00 / $580,000.00 / $2,500,000.00
704 / 704999-100000 / Unallocated Balance (Voted 2008) / $0.00 / $400,000.00 / $400,000.00
704 / 440104-100002 / Miscellaneous Economic Development - Columbus Coated Fabrics (Voted Carryover) / $1,650,252.00 / ($1,650,252.00) / $0.00
704 / 530020-100000 / Street Equipment (Voted Carryover) / $551,636.00 / $980,000.00 / $1,531,636.00
704 / 540003-100002 / Computerized Signals - Traffic Surveillance Camera Upgrades (Voted Carryover) / $0.00 / $361,000.00 / $361,000.00
704 / 530301-100000 / Bridge Rehabilitation (Voted Carryover) / $1,221.00 / $309,252.00 / $310,473.00
704 / 530020-100000 / Street Equipment (Voted 2008) / $4,974,323.00 / $135,000.00 / $5,109,323.00
704 / 530020-100022 / Street Equipment - 800 MHz Radios (Voted 2008) / $135,000.00 / ($135,000.00) / $0.00
704 / 540013-100000 / Permanent Pavement Markings (Voted 2008) / $500,000.00 / ($500,000.00) / $0.00
704 / 530086-100005 / Intersection Improvements - Livingston Avenue (Voted 2008) / $0.00 / $500,000.00 / $500,000.00
SECTION 4. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, Number 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530103-100014 / Arterial Street Rehabilitation - James Road / 06-6600 / 710314 / $700,000.00
704 / 530104-100004 / Alley Rehabilitation - Miscellaneous / 06-6600 / 740404 / $1,387,345.00
704 / 440104-100002 / Miscellaneous Economic Development - Columbus Coated Fabrics / 06-6600 / 592104 / $2,630,252.00
704 / 530020-100022 / Street Equipment - 800 MHz Radios / 06-6600 / 742022 / $135,000.00
704 / 540013-100000 / Permanent Pavement Markings / 06-6600 / 591147 / $500,000.00
704 / 540002-100022 / Bikeway Development - Bike Parking Shelters / 06-6600 / 740222 / $250,000.00
704 / 540002-100026 / Bikeway Development - Pavement Marking / 06-6600 / 740226 / $183,361.18
704 / 540002-100032 / Bikeway Development - Rehabilitation / 06-6600 / 740232 / $5,046.20
746 / 540002-100015 / Bikeway Development - Hilltop Connector / 06-6600 / 760215 / $20,861.62
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 440005-100000 / UIRF / 06-6600 / 590050 / $2,087,345.00
704 / 530161-100013 / Roadway Improvements - SCMRF Reimbursements / 06-6600 / 746113 / $580,000.00
704 / 704999-100000 / Unallocated Balance / 06-6600 / 999704 / $400,000.00
704 / 530020-100000 / Street Equipment / 06-6600 / 591246 / $1,115,000.00
704 / 540003-100002 / Computerized Signals - Traffic Surveillance Camera Upgrades / 06-6600 / 740302 / $361,000.00
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 591142 / $309,252.00
704 / 530086-100005 / Intersection Improvements - Livingston Avenue / 06-6600 / 748605 / $500,000.00
704 / 540002- 100052 / Bikeway Development - Clintonville / 06-6600 / 740252 / $45,926.00
704 / 540002-100053 / Bikeway Development - Downtown / 06-6600 / 740253 / $199,587.38
746 / 540002-100053 / Bikeway Development - Downtown / 06-6600 / 760253 / $20,861.62
704 / 540002- 100054 / Bikeway Development - Near East / 06-6600 / 740254 / $101,039.00
704 / 540002- 100055 / Bikeway Development - Citywide / $06-6600 / 740255 / $41,335.00
704 / 540002-100056 / Bikeway Development - West Olentangy / 06-6600 / 740256 / $50,520.00
SECTION 5. That the sum of up to $459,269.00 is authorized to be expended for the above described purpose from fund 704, The Streets and Highways G.O. Bonds Fund, and Fund 746, The Build America Bonds Fund, as follows:
Construction - $399,364.35
704 / 540002- 100052 / Bikeway Development - Clintonville / 06-6621 / 740252 / $39,936.00
704 / 540002- 100053 / Bikeway Development - Downtown / 06-6621 / 740253 / $191,695.00
704 / 540002- 100054 / Bikeway Development - Near East / 06-6621 / 740254 / $87,860.00
704 / 540002- 100055 / Bikeway Development - Citywide / 06-6621 / 740255 / $35,943.35
704 / 540002-100056 / Bikeway Development - West Olentangy / 06-6621 / 740256 / $43,930.00
Inspection - $59,904.65
704 / 540002- 100052 / Bikeway Development - Clintonville / 06-6687 / 740252 / $5,990.00
704 / 540002- 100053 / Bikeway Development - Downtown / 06-6687 / 740253 / $7,892.38
746 / 540002-100053 / Bikeway Development - Downtown / 06-6687 / 760253 / $20,861.62
704 / 540002- 100054 / Bikeway Development - Near East / 06-6687 / 740254 / $13,179.00
704 / 540002-100056 / Bikeway Development - West Olentangy / 06-6687 / 740256 / $6,590.00
704 / 540002- 100055 / Bikeway Development - Citywide / 06-6687 / 740255 / $5,391.65
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.