Explanation
June 18, 2003
TO THE HONORABLE MEMBERS OF CITY COUNCIL:
BACKGROUND: Ordinance 1856-00 was approved by Council on July 24, for the purchase of 2001 color-coded file folders, the first purchase of a four year agreement. This Ordinance will enable the purchase of the required year 2004 file folders, the final purchase of the four year agreement. Emergency declaration is requested to assist the supplier in meeting the 12/15/2003 delivery deadline.
BID INFORMATION: Submissions to Bid Proposal No. SO-001124FM were opened publicly on June 29, 2000. As lowest and best bidder Jeter Corporation was awarded the four year contract on a year-for-year basis if agreeable by all parties and with approval by Columbus City Council.
FISCAL IMPACT: Funding for this planned and budgeted purchase is included and available in the Municipal Court Clerk 2003 General Fund appropriations.
Title
To authorize and direct the Director of the Department of Finance to issue a purchase order to Jeter Corporation on behalf of the Municipal Court Clerk for the purchase of year 2004 color-coded file folders and year, alpha and numeric labels, to authorize the expenditure of $113,019.50 from the Court Clerk General Fund appropriations and to declare an emergency. ($113,019.50)
Body
Whereas, the Municipal Court Clerk requires the purchase of year 2004 color-coded custom end tab file folders and various year, alpha and numeric labels for the Civil and Criminal/Traffic Divisions per the specifications addressed in Bid Proposal No. SO-001124FM, and
Whereas, it is necessary to authorize the Director of Finance to issue a purchase order for said purchase so as to continue the daily operation in the office of the Municipal Court Clerk, and
Whereas, Ordinance 1856-00 approved by Council on July 24, 2000 allowed for a four year agreement for 2001, 2002, 2003 and 2004 purchases on a year-for-year basis if agreeable by all parties and with Council approval, and
Whereas, this Ordinance will enable the final purchase from the four year agreement, and
Whereas, an emergency exists in the usual daily operation of the Court Clerk office that in order to meet manufacturing deadlines it is immediately necessary to issue said purchase order for the preservation of the public health, peace, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized on behalf of the Municipal Court Clerk to issue a purchase order to Jeter Systems Corporation for the purchase of year 2004 color-coded file folders and various year, alpha and numeric labels.
Section 2. that the expenditure of $113,019.50 or so much thereof as may be needed to pay the cost thereof is hereby authorized to be paid from the Municipal Court Clerk 2003 General Fund budget, Fund 010, Organization One 2601, OCA Code, Object Level One and Object Level Three as follows.
OCA Code Object Level One Object Level Three Amount
260141 02 2211 $18,705.50
260158 02 2211 $94,314.00
Section 3. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take affect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.