Explanation
BACKGROUND: For the option to purchase Sign Language Interpreter Services for the Human Resources Department, the largest user. The term of the proposed option contract would be three years.
The Purchasing Office advertised and solicited for proposals in accordance with Section 329.14 (Solicitation No. SA000483). Eighteen (MAJ:15, FBE:1, MBR:2) bids were solicited; only one (MAJ:1) bid was received. It was evaluated to determine that it met the City's requirements, and was recommended for contract award.
Deaf Services Center, MAJ, CC#31-1329649
Estimated Annual Expenditure: $20,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Human Resources Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Sign Language Interpreter Services, with Deaf Services Center, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited proposals on July 31, 2003; and
WHEREAS, the Human Resources Director has recommended that the highest ranked offeror be awarded the contract; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Sign Language Interpreter Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into a contract for an option to purchase Sign Language Interpreter Services in accordance with Solicitation No. SA000483 as follows:
Deaf Services Center, Item(s): All Services, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-516, Object Level 3: 2270, OCA: 451120, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.