Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Oils, Greases, and Fluids with Glockner Oil Company, Inc. The Division of Fleet Management is the primary user for Oils, Greases, and Fluids. Oils, Greases, and Fluids are used to maintain City vehicles and equipment. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 6, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ025141). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Glockner Oil Company, Inc., CC# 004587 expires 7/7/2025, All Items, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Oils, Greases, and Fluids with Glockner Oil Company, Inc.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Oils, Greases, and Fluids UTC will provide for the purchase of Oils, Greases and Fluids used to maintain City vehicles and equipment; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 6, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Oils, Greases, and Fluids; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Oils, Greases, and Fluids in accordance with Request for Quotation RFQ025141 for a term of approximately two (2) years, expiring October 31, 2025, with the option to renew for one (1) additional year, as follows:
Glockner Oil Company, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.