Explanation
BACKGROUND: To change the company name and Federal Identification number for contract number CT15944 for the purchase of Voice Mail Services for the Purchasing Office. This ordinance autorizes the assignment of all past, present and future business done by the City of Columbus with Voice-Tel Enterprises, Inc., FID 34-1533392 to Voicecom, FID 84-1550690. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.
1. Additional funds: The estimated annual total expenditure on this contract is $150,000 which is paid in part by each user agency. No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier merged with another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify the contract and all past, present and future purchase orders with Voice-Tel Enterprises, Inc. and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established the contract with Voice-Tel Enterprises, Inc for the option to purchase Voice Mail Services; and
WHEREAS, Voice-Tel Enterprises, Inc, merged with Voicecom, in addition to notifying the City of merger, Voicecom has agreed to honor the past, present and future purchase orders established from contract number CT15944, and
WHEREAS, to provide uninterrupted voice mail services, some in critical health and safety provider agencies, this measure is being pursued as an emergency; and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify contract number CT15944, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify contract CT15944 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from Voice-Tel Enterprises, Inc., #34-1533392 to Voicecom, #84-1550690.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.