Explanation
The Transportation Division wishes to upgrade its surveying, mapping and data collection capabilities. Global positioning systems (GPS) represent the latest technology available for this purpose. This technology will reduce the total inspection time Transportation Division inspection forces spend locating and inspecting sanitary sewer structures by eliminating up to two "visits" to each structure. Secondary benefits include the ability to map, survey, stake out and set control monuments more cost effectively.
The Purchasing Office is in the process of establishing a universal term contract for the option to purchase geodetic GPS/RTK survey systems. This universal term contract will be awarded on the basis of lowest, best, most responsive and most responsible bid evaluation criteria. This ordinance authorizes the Finance Director to establish a purchase order in an amount not to exceed $52,000.00 with the vendor for the universal term contract being established for this purpose. This purchase has been reviewed and approved by the Technology Department.
Fiscal Impact: The Technology Department has budgeted $52,000.00 in 2004 for this acquisition. The Technology Department invoices user agencies for costs incurred on the user agencies' behalf. The Transportation Division will ultimately pay the Technology Department for the geodetic GPS/RTK survey system's acquisition expense.
The use of this system will save the City almost $9,000.00 in its first year of use if it is used only as a tool to locate sanitary sewer structures. There are many other cost savings and benefits.
Emergency action is requested to realize and secure the cost savings and other operational benefits and efficiencies inherent in said purchase as soon as possible.
Title
To authorize the Finance Director to establish a purchase order for the purchase of a geodetic GPS/RTK survey system for the Transportation Division per the terms and conditions of a universal term contract being established by the Purchasing Office for this purpose; to authorize the expenditure of $52,000.00 or so much thereof as may be needed from the Information Services Fund and to declare an emergency. ($52,000.00)
Body
WHEREAS, the Purchasing Office is in the process of establishing a Universal Term Contract for the option to purchase Geodetic GPS/RTK Survey Systems; and
WHEREAS, this universal term contract will be awarded on the basis of the lowest, best, most responsive and most responsible bidder criteria; and
WHEREAS, an emergency exists in the usual daily operation of the Finance Department in that it is immediately necessary to authorize the Finance Director to establish a purchase order for the purchase of this system for the Transportation Division in order to realize and secure the cost savings and other operational benefits and efficiencies inherent in said purchase as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to establish a purchase order for the purchase of a geodetic GPS/RTK survey system for the Transportation Division per the terms and conditions of a universal term contract being established by the Purchasing Office for this purpose.
SECTION 2. That the Technology Department has reviewed and approved this acquisition.
SECTION 3. That the expenditure of $52,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 514, the Information Service Fund, Sub-Fund 599, Department No. 47-01, Technology Department, Object Level One Code 06, Object Level Three Code 6649 and OCA Code 514599 to pay the cost thereof.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.