Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Elevator Inspection, Maintenance, Certification and Breakdown Repairson a scheduled or as needed basis for the Division of Public Utilities Divisions of Power and Water and Sewerage and Drainage. These services are used by the Division of Public Utilities to maintain and repair twenty one specific elevators in their various buildings. The term of the proposed option contract will be through April 30, 2014 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on January 19, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004212). Twenty Six (26) Bids were solicited: (M1A-2). Three (3) Bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Fujitec America, Inc CC#222190686 (expires 12-12-2013)
Total Estimated Annual Expenditure: $60,000.00
This company is not debarred according to the Federal Excluded Parties Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Power and Water and Sewerage and Drainage Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Elevator Inspection, Maintenance, Certification and Breakdown Repairson a scheduled or as needed basis with Fujitec America, Inc.; to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids December 21, 2011 and opened responses on January 19, 2012 and selected the lowest responsive, and responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Elevator Inspection, Maintenance, Certification and Breakdown Repairson a scheduled or as needed basis; and
WHEREAS, the contract will be in effect for two (2) years to and including April 30, 2014, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, these Elevator Inspection, Maintenance, Certification and Breakdown Repairson a scheduled and as needed basis are necessary to allow the Division of Public Utilities to maintain their operations, this is being submitted for consideration; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase Elevator Inspection, Maintenance, Certification and Breakdown Repairson a scheduled and as needed basis in accordance with Solicitation No. SA004212 for the term ending April 30, 2014 with the option to extend for One (1) additional year subject to mutual agreement of both parties as follows:
Fujitec America, Inc: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.