Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $2,143,356.80; to encumber funds with the Design & Construction Division for inspection, testing and prevailing wage coordination services in the amount of $257,074.00; for the Eastmoor Area Water Line Improvements Project, Division of Power and Water Contract Number 1129.
This project consists of installing approximately 12,000 feet of 6" and 8" water lines and appurtenances.
The goal of this project is to replace or rehabilitate water lines that have a high break frequency and, in some cases, increase the size of currently under-sized water lines. Replacement of these water lines will decrease the burden on water maintenance operations. The new lines constructed under this project will address the pattern of frequent water line breaks and improve Department revenue through reducing unbilled water loss.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on July 27, 2011. Bids were received from: John Eramo & Sons, Inc. - $2,143,356.80; Elite Excavating Co. of Ohio. - $2,234,489.40; Kenmore Construction Co., Inc. - $2,253,339.00; Danbert Inc. - $2,373,225.03; Conie Construction Co. - $2,438,584.78; Underground Utilities, Inc. - $2,476,617.00; and Darby Creek Excavating, Inc. - $2,652,682.59.
The lowest, most responsive and responsible bid was from John Eramo & Sons, Inc. in the amount of $2,143,356.80. Their Contract Compliance Number is 31-0724866 (expires 2/5/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against John Eramo & Sons, Inc.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc. for the Eastmoor Area Water Line Improvements Project; to provide for payment of inspection, material testing and related services to the Design & Construction Division; to authorize a transfer and expenditure of $2,400,430.80 within the Water Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($2,400,430.80)
Body
WHEREAS, seven bids for the Eastmoor Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on July 27, 2011; and
WHEREAS, the lowest, most responsive and responsible bid was from John Eramo & Sons, Inc. in the amount of $2,143,356.80; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Eastmoor Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Eastmoor Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Eastmoor Area Water Line Improvements Project with the lowest, most responsive and responsible bidder, John Eramo & Sons, Inc., 3670 Lacon Rd., Hilliard, Ohio 43026; in the amount of $2,143,356.80; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design & Construction Division and to pay up to a maximum amount of $257,074.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,400,430.80 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$2,400,430.80
609 | 690236-100028 (carryover) | (Project #5) W.L. Imp's | 623628 | +$2,400,430.80
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 690370-100000 (carryover) | Upground Reservoir | $88,057,610 | $85,657,179 | -$2,400,431
609 | 690236-100028 (carryover) | (Project #5) W.L. Imp's | $0 | $2,400,431 | +$2,400,431
SECTION 4. That the expenditure of $2,400,430.80 is hereby authorized for the Eastmoor Area Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100028 (carryover), Object Level Three 6629, OCA Code 623628.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.