Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Fire Training Academy located at 3639 Parsons Avenue, the Fire Training Building located at 3675 Parsons Avenue, and the Practical Skills Building located at 3633 Parsons Avenue.
This legislation authorizes the initial contract. This contract was bid with four (4) one-year renewal options. The term of this initial contract is June 1, 2018 through May 31, 2019.
Formal bids were solicited and the city received three bids on February 28, 2018 (0 FBE, 2*MBE) as follows:
*Dove Building Services $176,643.36
Mid-American Cleaning $177,556.00
*K & M Kleening Services $182,792.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Dove Building Services.
Dove Building Services Contract Compliance No. 31-0918594, expiration date October 31, 2018.
Fiscal Impact: This legislation authorizes the expenditure of $187,000.00 with Dove Building Services for custodial services at the Fire Training Academy, Fire Training Building, and the Practical Skills Building. This contract includes the base amount of $176,643.36, plus $7,956.64 for contingency and $2,400.00 for custodial equipment repair and service for a grand total of $187,000.00. The Facilities Management Division budgeted $150,000.00 in the General Fund for custodial services. Additional funds are budgeted in the General Fund for the cost differential. In 2017, the Facilities Management Division expended $150,000.00 for these services.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Fire Training Complex; and to authorize the expenditure of $187,000.00 from the General Fund. ($187,000.00)
Body
WHEREAS, the Facilities Management Division solicited formal competitive bids for custodial services at the Fire Training Academy located at 3639 Parsons Avenue, the Fire Training Building located at 3675 Parsons Avenue, and the Practical Skills Building located at 3633 Parsons Avenue; and
WHEREAS, Dove Building Services was deemed the lowest, best, most responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $187,000.00 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into contract with Dove Building Services for custodial services at the Fire Training Academy, Fire Training Building, and the Practical Skills Building; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Fire Training Academy, 3639 Parsons Avenue, Fire Training Building, 3675 Parsons Avenue, and the Practical Skills Building, 3633 Parsons Avenue.
SECTION 2. That the expenditure of $187,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.