Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Gutknecht Construction Company, in the amount of $2,618,000.00 for the renovation and addition to the McKinley Avenue Police Complex. The renovation will consist of the construction of a new one story masonry, seven bay vehicle storage building, and the renovation of two levels in the existing training academy building, located at 2609 McKinley Avenue, which encompasses general trades floors, walls, ceilings, general finishes, and upgrades to the plumbing, mechanical, electrical, fire alarm and security systems in those areas. This building is occupied by the Police Division and formerly housed the Police Academy. The purpose of this renovation and construction is to modify and improve the facility for use by the SWAT team, and to allow the relocation of Precinct 1 into space currently occupied by SWAT. This move will reduce the City's current lease obligation to house Precinct 1, and will locate Precinct 1 more centrally within its geographical area of responsibility. The contractor has two hundred forty (240) calendar days upon notification of the award of the contract to complete the project.
Formal proposals were solicited on April 18, 2006. Three firms submitted proposals on May 23, 2006 as follows: (1 AFA*, 1 FBE^).
^Hopewell Constructors, Inc. $2,451,000.00
Gutknecht Construction Co., Inc. $2,618,000.00
*Smoot Construction Co. of Ohio $2,687,000.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Gutknecht Construction Co., Inc. Contract Compliance Number 31-0935568, exp. 09/24/2007. Hopewell Constructors, Inc. did not have satisfactory experience with similar projects.
Emergency action is requested so that work may begin as quickly as possible to improve SWAT operations and to reduce lease costs by relocating Precinct 1.
Fiscal Impact: The Police Division has $2,400,000 budgeted for this project. Previously, Ordinance 1088-2005, passed July 20, 2005 authorized the expenditure of $213,700.00 for professional services, and Ordinance 0938-2006, passed June 8, 2006, authorized an increase for professional services of $40,000.00. The cost of this ordinance is $2,618,800.00. The total cost of this project is $2,871,700.00. The Police Division will pay for the cost overrun through savings in other projects.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Gutknecht Construction Co., Inc. for the renovation and addition to the McKinley Avenue Police Complex, to authorize the expenditure of $2,618,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($2,618,000.00)
Body
WHEREAS, the Police Academy was previously housed at 2609 McKinley Avenue, and
WHEREAS, it is now necessary to renovate 2609 McKinley Avenue in order to improve the facility for the SWAT division and to relocate Precinct 1 into the area currently occupied by SWAT, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Gutknecht Construction Co., Inc. as the most responsive and responsible bid, and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Gutknecht Construction Co., Inc. for the renovation and addition to the 2609 McKinley Avenue Police complex, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Gutknecht Construction Co., Inc. for the renovation and addition to the 2609 McKinley Avenue Police complex.
SECTION 2. That the expenditure of $2,618,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $2,268,000.00
Division: 30-03
Fund: 701
Project: 330023
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $350,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.