Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders to purchase parts and services on behalf of the Fleet Management Division, in order to maintain City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Frame & Spring Inc. Vendor# 005201 PA005301 - Truck Spring Repair UTC - expires 6/30/2023, Total Current 2022 Expenditure: $67,852.00
Emergency action is requested to purchase parts and services in order to maintain and repair the City's fleet vehicles including Safety vehicles so that such vehicles may continue to operate without delay or with little disruption.
Fiscal Impact: This ordinance authorizes an expenditure of $40,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts and services related to City vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for parts and services on behalf of the Fleet Management Division, per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $40,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase parts for vehicles operated by the City; and
WHEREAS, Frame & Spring Inc. successfully bid and was awarded contract PA005301 - Truck Spring Repair UTC, expires 6/30/23; and
WHEREAS, funding for this purchase is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to establish various purchase orders for the purchase of parts and services on behalf of the Fleet Management Division with Frame & Spring Inc. in order to maintain and repair the City's fleet vehicles including Safety vehicles so that such vehicles can continue to operate without delay or with little interruption; all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for parts and services, as follows:
Frame & Spring Inc. Vendor# 005201 PA005301 - Truck Spring Repair UTC - expires 6/30/2023,
SECTION 2. That the expenditure of $40,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.