Explanation
1. BACKGROUND
This ordinance provides $279,690.00 to prevent inspection deficits for projects within the Division of Design and Construction Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project. The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally the funds set up for this cost are not sufficient to cover the inspection of the project through project completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $279,690.00 to establish funding to prevent inspection deficits in various projects. Inspection Funding for the following projects as well as contingency funding for miscellaneous projects to be determined to provide for timely payment for inspection makes up this $279,690.00. Known projects requiring inspection funding include NCR#2 which is also known as High Street Streetscape, Lincoln Theater, 7th Avenue/ Easton / Dog Park, Parsons Avenue/Livingston Avenue, Linden Area Traffic Management Plan, Olentangy River Road-Gowdy Offsite, Williams Road, and Henderson Road.
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT:
Funding for these projects has been made available from cancelled encumbrances from completed projects.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the expenditure of $279,690.00 from the Streets and Highways G.O. Bonds Fund, the State Issue II Street Projects Fund and the Federal State Highway Engineering Fund for construction inspection charges for the Division of Design and Construction; to amend the 2009 C.I.B; to authorize the transfer of funds within and from the Streets and Highways G.O. Bonds Fund to the State Issue II Street Projects Fund and the Federal State Highway Engineering Fund; to authorize the City Auditor to establish Auditor's Certificates to provide for payment of construction inspection charges for the Division of Design and Construction; and to declare an emergency. ($279,690.00)
Body
WHEREAS, capital improvement projects undertaken by the Division of Design and Construction generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530052-100000 / Morse Road Improvements (Carryover) / $0.00 (Carryover) / $1,250.00 (Carryover) / $1,250.00 (Carryover)
530103-100000 / Arterial Street Rehabilitation (Carryover) / $11,000.00 (Carryover) / 2,124.00 (Carryover) / $13,124.00 (Carryover)
530161-100000 / Roadway Improvements (Carryover) / $1,124,306.00 (Carryover) / $87,640.00 (Carryover) / $1,211,946.00 (Carryover)
530790-100000 / Sidewalk Program (Carryover) / $18,242.00 (Carryover) / $1,112.00 (Carryover) / $19,354.00
(Carryover)
540008-100000 / Sign Upgrades (Carryover) / $144,666.00 (Carryover) / $20.00 (Carryover) / $144,686.00 (Carryover)
590130-100000 / Facilities (Carryover) / $0.00 (Carryover) / $950.00 (Carryover) / $950.00 (Carryover)
590131-100000 / Miscellaneous Development (Carryover) / $1,324,000.00 (Carryover) / $214,532.00 (Carryover) / $1,538,532.00 (Carryover)
Section 2. That the 2009 CIB authorized within ordinance 0806-2009 be amended as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530052-100000 / Morse Road Improvements (Carryover) / $1,250.00 (Carryover) / ($1,250.00) (Carryover) / $0.00 (Carryover)
530103-100000 / Arterial Street Rehabilitation (Carryover) / $13,124.00 (Carryover) / (2,124.00) (Carryover) / $11,000.00 (Carryover)
530790-100000 / Sidewalk Program (Carryover) / $19,354.00 (Carryover) / ($1,112.00) (Carryover) / $18,242.00 (Carryover)
540008-100000 / Sign Upgrades (Carryover) / $144,686.00 (Carryover) / ($20.00) (Carryover) / $144,666.00 (Carryover)
590130-100000 / Facilities (Carryover) / $950.00 (Carryover) / ($950.00) (Carryover) / $0.00 (Carryover)
590131-100000 / Miscellaneous Development (Carryover) / $1,538,532.00 (Carryover) / ($23,298.00) (Carryover) / $1,515,234.00
530058-100007 / NCR - High Street Streetscape Improvements / $0.00 (Carryover) / $135,000.00 (Carryover) / $135,000.00 (Carryover)
530161-100000 / Roadway Improvements (Carryover) / $1,211,946.00 (Carryover) / $30,477.00 (Carryover) / $1,242,423.00 (Carryover)
590415-100000 / Economic & Community Development / $925,660.00 (Carryover) / $20,858.00 (Carryover) / $946,518.00 (Carryover)
Section 3. To appropriate $1,250.00 within the Streets and Highways G.O. Bonds fund as follows:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530052-100000 / Morse Road Improvements / 06-6600 / 591250 / $1,250.00
Section 4. That the Transfer of cash and appropriation within and between the following funds be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF / 06-6600 / 590050 / $132,560.99
704 / 530052-100000 / Morse Road Improvements / 06-6600 / 591250 / $1,250.00
704 / 530103-100000 / Arterial Street Rehab. / 06-6600 / 590041 / $2,123.69
704 / 530790-100000 / Sidewalk Program / 06-6600 / 591069 / $1,111.49
704 / 540008-100000 / Sign Upgrades / 06-6600 / 704548 / $19.80
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 590123 / $25,021.71
704 / 590130-100000 / Facilities / 06-6600 / 590130 / 950.00
704 / 590131-100000 / Misc. Development / 06-6600 / 591132 / $23,297.01
Total Transfer From: $186,334.69
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100007 / NCR - High Street Streetscape Improvements / 06-6600 / 704758 / $135,000.00
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $30,476.69
704 / 590415-100000 / Economic & Community Development / 06-6600 / 591258 / $20,858.00
Total Transfer To: $186,334.69
Section 5. That the Transfer of appropriation within following funds be authorized as follows:
From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $67,116.00
To
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 10-5501 / 590046 / $67,116.00
Section 6. That the Transfer of monies between the following funds be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 10-5501 / 590046 / $67,116.00
Transfer To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598014-100000 / Henderson Road / 80-0886 / 598014 / $33,000.00
764 / 598080-100000 / Williams Road / 80-0886 / 598080 / $24,000.00
765 / 598091-200000 / Parsons/Livingston / 80-0886 / 598091 / $10,116.00
Section 7. That the sum of $67,116.00 be and hereby is appropriated from the unappropriated balance of Fund 764, the State Issue II Street Projects Fund and Fund 765, the Federal-State Highway Engineering Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598014-100000 / Henderson Road / 06-6600 / 598014 / $33,000.00
764 / 598080-100000 / Williams Road / 06-6600 / 598080 / $24,000.00
765 / 598091-200000 / Parsons/Livingston / 06-6600 / 598091 / $10,116.00
Section 8. That the City Auditor is authorized to establish Auditor's certificates totaling $279,690.00 and these funds are authorized to be expended for the payment of these construction inspection fees as follows for the Division of Design and Construction, Dept-Div. 59-12:
Fund / project no. / project / OCA Code / O.L. 01-03 Codes
704 / 530058-100007 / NCR - High Street Streetscape Improvements / 06-6687 / 704758 / $135,000.00
704 / 440005-100000 / UIRF / 06-6687 / 590050 / $5,716.00
704 / 590415-100000 / Economic & Community Development / 06-6687 / 591258 / $20,858.00
704 / 530161-100000 / Roadway Improvements / 06-6687 / 590046 / $51,000.00
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598014-100000 / Henderson Road / 06-6687 / 598014 / $33,000.00
764 / 598080-100000 / Williams Road / 06-6687 / 598080 / $24,000.00
765 / 598091-200000 / Parsons/Livingston / 06-6687 / 598091 / $10,116.00
Total $279,690.00
Section 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.