Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Rainin Crime Lab Supplies with Mettler-Toledo Rainin, LLC. The Division of Police is the sole user. These supplies are needed for DNA testing, as authorized for use in the Police Crime Lab’s equipment, and are sold by Mettler-Toledo Rainin, LLC, the sole provider. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2020, with the option to renew for one (1) additional year.
The Purchasing Office negotiated the universal term contract in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to sole source procurement. These products are not available to the Division of Police from any other source.
The Purchasing Office is recommending award of one contract to Mettler-Toledo Rainin, LLC.
Mettler-Toledo Rainin, LLC, CC# 133668641, expires 11/13/2019, Items 1-42, $1.00
Total Estimated Annual Expenditure: $20,000.00, Division of Police, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that supplies for use in crime lab analysis may be immediately available.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Public Safety Department Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Rainin Crime Lab Supplies with Mettler-Toledo Rainin, LLC, in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to sole source procurement; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Rainin Crime Lab Supplies UTC will provide for the purchase of supplies needed for DNA testing, as authorized for use in the Police Crime Lab’s equipment; and
WHEREAS, the Purchasing Office negotiated pricing, terms and conditions in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to sole source procurement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to enter into a Universal Term Contract for the option to purchase Rainin Crime Lab Supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Rainin Crime Lab Supplies in accordance with the agreement negotiated in accordance with the relevant provisions of sole source procurement of the City Code Chapter 329,for a term of approximately three (3) years, expiring October 31, 2020, with the option to renew for one (1) additional year, as follows:
Mettler-Toledo Rainin, LLC, All Items 1-42, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.