Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Center City International Trucks, Inc. for the purchase of a Single Axle Conventional Dump Truck (diesel-powered) for the Division of Power and Water, Watershed Management.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003011). Twenty-three (23) vendors (1 MBR, 22 MAJ) were solicited and two bids (MAJ) were received and opened on September 4, 2008. An award is recommended to Center City International Trucks, Inc. as the lowest, responsive and responsible bid received, in the amount of $118,306.00. A tabulation of the bids is attached for your review. This purchase has been approved by the Fleet Management Division. This vehicle is equipped with a snow plow.
SUPPLIER: Center City International Trucks, Inc., CC# 311048371, expires 3/11/2010. They do not have MBE/FBE status.
FISCAL IMPACT: This ordinance is contingent upon the passage of Ordinance Number 1661-2008 transferring appropriations within the Water System Operating Fund.
Expenditure for trucks in 2006 was $427,594.24
Expenditures for trucks in 2007 was $487,273.44
Title
To authorize the Director of Finance and Management to enter into a purchase order with Center City International Trucks, Inc. for the purchase of a Single Axle Conventional Dump Truck for the Division of Power and Water and to authorize the expenditure of $118,306.00 from the Water System Operating Fund. ($118,306.00)
Body
WHEREAS, the Purchasing Office opened formal bids on September 4, 2008 for the purchase of a Single Axle Conventional Dump Truck for the Division of Power and Water, Watershed Management; and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Center City International Trucks, Inc.; and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003011 on file in the Purchasing Office; and
WHEREAS, the Division of Power and Water has a need to transfer $118,306.00 between Object Levels in the 2008 Water System Operating Fund's budget. Funds for this transfer have been identified and are available in the Object Level One: 02; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Center City International Trucks, Inc. for the purchase of a Single Axle Conventional Dump Truck for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. This ordinance is contingent upon the passage of Ordinance Number 1661-2008.
SECTION 3. That the expenditure of $118,306.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 603001, Object Level l: 06, Object Level 3: 6652.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.