Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with EMH&T, Inc. in the amount of up to $200,000.00 for the Roadway Improvements - General Engineering (2012) contract for the Division of Design and Construction.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various engineering, design, and surveying tasks for all divisions in the department: Planning and Operations, Design and Construction, and Mobility Options.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor intersection improvements, bridge repair/rehabilitation, and other minor rehabilitations and aesthetic improvements as requested.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Roadway Improvements - General Engineering (2012) contract. The project was formally advertised on the Vendor Services web site from October 4, 2012, to October 25, 2012. The city received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 29, 2012.
Company Name City/State Majority/MBE/FBE/ASN /PHC
EMH&T Columbus, OH MAJ
Crawford, Murphy & Tilly Columbus, OH MAJ
Columbus Engineering Consultants Columbus, OH AS1
Ribway Engineering Group Columbus, OH MBE
Trans Associates Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
Mannik & Smith Group Columbus, OH MAJ
Jones-Stuckey, Ltd Columbus, OH MAJ
EMH&T received the highest score by the evaluation committee and will be awarded the Roadway Improvements - General Engineering contract (2012).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
EMH&T's contract compliance number is 310685594 and expires 9/22/13.
3. FISCAL IMPACT
Funding for this contract is available within the Street and Highway Improvement Fund. This ordinance authorizes a C.I.B. amendment to establish funding in the appropriate project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with EMH&T for engineering, design and surveying services in connection with the Department's capital improvement program; to amend the 2012 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Street and Highway Improvement Fund; to authorize the expenditure of up to $200,000.00 from the Street and Highway Improvement Fund for this contract; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering, design, and surveying services required by capital improvement projects undertaken by the Department of Public Service; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with EMH&T for the provision of engineering, design, and surveying services described above in the amount of up to $200,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should authorized immediately so that funding can be made available for necessary engineering, design, and surveying services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase a contract with EMH&T, 5500 New Albany Road, Columbus, Ohio, 43054 for engineering, design, and surveying in an amount of up to $200,000.00, for the Division of Design and Construction.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $1,526,562.00 / ($200,000.00) / $1,326,562.00
766 / 530161-100000 / Roadway Improvements (Street & Highway Improvement Carryover) / $0.00 / $200,000.00 / $200,000.00
SECTION 3. The sum of up to $200,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $200,000.00
SECTION 4. That the transfer of cash and appropriation within the Street and Highway Improvement Fund, No. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $200,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100000 / Roadway Improvements / 06-6600 / 761610 / $200,000.00
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $200,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement Fund, No. 766 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100000 / Roadway Improvements / 06-6682 / 761610 / $200,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.