Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with GovConnection, Inc. dba Connection Public Sector Solutions for the renewal of Autodesk software subscription and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services and Public Utilities (DPU). The original contract agreement was established and authorized by Ord. No. 0327-2022 (RFQ0020920), passed on March 21, 2022 and included three (3) options to renew. This ordinance represents the first renewal option. The total cost associated with this ordinance is $131,577.74 for the coverage term period from April 1, 2023 to March 31, 2024.
Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software.
FISCAL IMPACT:
In 2022, the Department of Technology expended $123,633.24 with GovConnection, Inc. (via Ord. 0327-2022) for Autodesk software subscriptions and technical support services. The funds for this year's expenditure (2023) have been identified and are available within the Department of Technology, Direct Charge Funds budgeted for the Department of Public Service and Department of Public Utilities, ($131,577.74)
EMERGENCY:
Emergency designation is being requested to expedite authorization in order to initiate services from this supplier and to avoid lapsed services. Without the passage of this ordinance the City would not have the ability to receive critical updated versions of the Autodesk software, nor the ability to access technical support used for mapping and to create shop drawings, architectural plans and other shared data.
CONTRACT COMPLIANCE:
Vendor Name: GovConnection, Inc., dba Connection Public Sector Solutions; CC#/F.I.D. #: 52-1837891; DAX Vendor Acct. #: 021308; Expiration Date: 5/12/2023
Title
To authorize the Director of the Department of Technology (DoT) to enter into contract with GovConnection, Inc. for the renewal of Autodesk software subscription and technical support; to authorize the expenditure of $131,577.74 from the Department of Technology, Direct Charge Funds budgeted for the Department of Public Service and Department of Public Utilities; and to declare an emergency ($131,577.74).
Body
WHEREAS, the original contract agreement was established and authorized by Ord. No. 0327-2022 (via RFQ0020920), passed on March 21, 2022 and included three (3) options to renew. This ordinance represents the first renewal option; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with GovConnection, Inc. for the renewal of Autodesk software subscription renewal and technical support for the term period from April 1, 2023 to March 31, 2024, at a cost of $131,577.74; subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms; and
WHEREAS, Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with GovConnection, Inc. for the renewal of Autodesk software subscription and technical support in order to avoid interruption in daily operations. Without the passage of this ordinance the City would not have the ability to receive critical updated versions of the Autodesk software, nor the ability to access technical support used for mapping and to create shop drawings, architectural plans and other shared data, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into contract with GovConnection, Inc. dba Connection Public Sector Solutions for the renewal of Autodesk software subscription and technical support. The term period for the contract shall be from April 1, 2023 to March 31, 2024, at a total cost of $131,577.74. Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms.
SECTION 2. That the expenditure of $131,577.74, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance (See attachment: 0674-2023 EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.