Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with TranSystems Corporation in the amount of up to $340,000.00 for the Intersection Improvements - Hilliard Rome Road at Feder Road project.
The purpose of this project is to improve capacity of the Hilliard-Rome Road at Feder/Fisher intersection. This modification is a planned modification to provide funding for final engineering of improvements in this corridor. The original contract amount and modification number 1 were done to provide funding for preliminary engineering with a modification planned to provide funding for final engineering. Modification number 2 provided partial funding for final engineering. This modification will provide the remaining funding needed to complete final engineering.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Hilliard Rome Road at Feder Road project. The project was formally advertised on the Vendor Services web site from March 7, 2013, to March 28, 2013, and the contract commenced on 6/12/2013.
Original amount of this contract $101,532.30 (Ord. 0953-2013; EL014490)
Modification number 1 $148,467.70 (Ord. 0953-2013; EL017061)
Modification number 2 $550,000.00 (Ord. 1660-2015; EL017723)
Modification number 3 $340,000.00 (this ordinance)
Total contract amount, including this modification $1,140,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation.
2. CONTRACT COMPLIANCE
TranSystems Corporation (vendor 007988) contract compliance number is 43-0839725 and expires 6/3/17.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide the engineering and design funding to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with TranSystems Corporation, in connection with the Intersection Improvements - Hilliard Rome Road at Feder Road project; to authorize the expenditure of up to $340,000.00 within the Streets and Highways General Obligations Bond Fund for the Division of Design and Construction; and to declare an emergency. ($340,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Hilliard Rome Road at Feder Road project; and
WHEREAS, there has been identified the need to modify the original professional service contract to provide for additional payment of engineering and design services for improvements for the completion of final engineering for the Hilliard-Rome Road at Feder/Fisher intersection; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, ordinance 0953-2013 authorized the Director of Public Service to enter into contract with TranSystems Corporation for the provision of engineering and design services relative to the aforementioned project in the amount of up to $101,532.30; and
WHEREAS, ordinance 0953-2013 authorized the Director of Public Service to modify that agreement in the amount of $148,467.70 for the purpose of completing preliminary engineering; and
WHEREAS, ordinance 1660-2015 authorized the Director of Public Service to modify that agreement in the amount of $550,000.00 for the purpose of completing preliminary engineering; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the existing contract with TranSystems Corporation for the provision of engineering and design services relative to the aforementioned project in the amount of up to $340,000.00 for the completion of final engineering for the Intersection Improvements - Hilliard Rome Road at Feder Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify this contract to provide engineering and design funding in order to prevent delays in the Department of Public Service’s Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530161-100139 / Roadway Improvements - I-70/71 East Interchange - Phase 2D (Voted Carryover) / $1,587,452.00 / ($340,000.00) / $1,247,452.00
7704 / P530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road (Voted Carryover) / $0.00 / $340,000.00 / $340,000.00
Fund / Project / Project Name / Current / Change / Amended
7704 / P530086-100027 / Intersection Improvements - Hilliard Rome Road at Feder Road (Voted 2013 Debt SIT Supported)/ $340,000.00 / ($340,000.00) / $0.00
7704 / P530161-100139 / Roadway Improvements - I-70/71 East Interchange - Phase 2D / (Voted 2013 Debt SIT Supported)/ $0.00 / $340,000.00 / $340,000.00
SECTION 2. That the transfer of $340,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to modify a professional services contract with TranSystems Corporation, 1105 Schrock Road, Suite 400, Columbus, Ohio, 43229, for engineering services associated with the Intersection Improvements - Hilliard Rome Road at Feder Road project in an amount up to $340,000.00.
SECTION 4. That the expenditure of $340,000.00, or so much as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in Object Class 06 per the accounting codes in the attachment to this Ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.