Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (Renewal #3) an existing engineering agreement with Black & Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services, CIP # 650034-100007. This contract will provide construction administration and management services including, construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and other related tasks to ensure the City receives a quality product in conformance with the contract documents for the Blacklick Creek Sanitary Interceptor Sewer (BCSIS).
1.1. RENEWAL INFORMATION:
1.1.1. Amount of additional funds to be expended: $2,084,507.73
Original Contract $2,008,812.32
Renewal (previous) $4,113,621.36
Current Renewal #3 $2,084,507.73
Current Total $8,206,941.41
Future Renewals $1,738,280.16
Future Total $9,945,221.57
1.1.2. Reasons additional goods/services could not be foreseen:
This planned contract renewal will continue to provide construction administration and management services including, construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and other related tasks to ensure the City receives a quality product in conformance with the contract documents for the Blacklick Creek Sanitary Interceptor Sewer (BCSIS).
1.1.3. Reasons other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs due to loss of project history and the rediscovery requirements of another consultant; this would require evaluating several new proposals with minimal benefit.
1.1.4. How cost of modification was determined:
The costs of this modification were determined by negotiations between Black & Veatch and DOSD.
2. PROJECT TIMELINE:
This is a one year renewal. This is year three of a four year agreement.
3. CONTRACT COMPLIANCE No.: 43-1833073| MAJ | 09/18/2019 | Vendor#: 008038
4. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
5. ECONOMIC IMPACT: The Blacklick Creek Interceptor Sewer will provide additional sewer service capacity to the rapidly expanding New Albany area, which will in turn generate additional sewer revenues. The project will also provide connection points for Jefferson Township to serve customers by gravity sewers, thereby allowing abandonment of several pump stations currently in operation.
6. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $2,048,507.73 from the Sanitary Sewer General Obligation Bond Fund 6109 for Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services and to amend the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew (Renewal #3) an existing professional engineering services agreement with Black & Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project; to authorize a transfer within and an expenditure of up to $2,084,507.73 from the Sanitary Sewer General Obligation Bond Fund for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services, and to amend the 2018 Capital Improvements Budget. ($2,084,507.73)
Body
WHEREAS, contract number EL017394 was authorized by Ord. No. 1565-2015, passed July 20, 2015; executed by the Director on August 20, 2015; certified by the City Attorney on August 24, 2015; and approved by the City Auditor on August 27th, 2015; and
WHEREAS, contract number PO068769 was authorized by Ord. No. 0753-2017, passed April 17, 2017; executed by the Director on June 29, 2017; certified by the City Attorney on June 29, 2017; and approved by the City Auditor on June 29, 2017; and
WHEREAS, it is necessary to renew the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services agreement to provide construction administration and construction inspection services; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $2,084,507.73 from the Sanitary Sewer General Obligation Fund 6109; and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget for purposes of providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to renew (R#3) an existing engineering agreement with Black & Veatch Corporation for the Blacklick Creek Sanitary Interceptor Sewer - Professional Construction Management Services project for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew (Renewal #3) an existing engineering agreement with Black & Veatch Corporation, 4016 Townsfair Way, Columbus, Ohio 43219 for the Blacklick Creek Sanitary Interceptor Sewer-Professional Construction Management (PCM) Services project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,084,507.73 within the Department of Public Utilities Division of Sewerage and Drainage Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended as follows:
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
6109 | 650870-100704 | BP Linden Artane / Parkwood (carryover) | $650,000 | $0 | (-$650,000)
6109 | 650870-100801 | BP Hilltop Palmetto/Westgate (carryover) | $771,000 | $0 | (-$771,000)
6109 | 650870-109151 | BP 5th Ave NW Sunrise Glen (carryover) | $700,000 | $36,493 | (-$663,508)
6109 | 650034-100007 | Blacklick Creek Interceptor PCM Services (carryover) | $1 | $2,084,509 | (+$2,084,508)
SECTION 4. That the Director of Public Utilities is hereby authorized to expend up to $2,084,507.73 from the Sanitary Sewer General Obligation Bond Fund per the accounting codes attached to this ordinance.
SECTION 5. That said company, Black & Veatch, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.