Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Saitech, Inc. for Veeam licenses at a cost of $131,476.25 for a term of one year, beginning on December 23, 2022 through December 22, 2023. These maintenance and support licenses were procured through solicitation number RFQ010393, and originally authorized by ordinance 3062-2018, which passed on November 19, 2018 and authorized four optional one-year renewals. This ordinance represents the fourth and final renewal option.
Veeam licenses are critical to the department’s infrastructure and network backup system. These licenses are necessary to help protect the city’s information services infrastructure from data corruption, accidental data deletion, malicious attacks, and/or natural disasters. The total cost of this annual renewal is $131,476.25.
FISCAL IMPACT
Funds for these services are available and budgeted in the Department of Technology Information Services Operating Fund.
CONTRACT COMPLIANCE
Saitech, Inc.: FID# / CC#: 75-3004589; Expiration Date: 10/11/2024
DAX Vendor Acct. #: 010157
Title
To authorize the Director of the Department of Technology to enter into contract with Saitech, Inc., for Veeam software licensing maintenance and support services; and to authorize the expenditure of $131,476.25 from the Department of Technology, Information Services Operating Fund. ($131,476.25)
Body
WHEREAS, Veeam licenses are critical for the protection of the Department of Technology’s infrastructure and network backup system; and
WHEREAS, the above-described Veeam licenses were procured through solicitation number RFQ010393 and originally authorized by Ordinance 3062-2018; and
WHEREAS, Ordinance 3062-2018 authorized four optional renewals; and
WHEREAS, this Ordinance authorizes exercising the fourth and final renewal option; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of the Department of Technology to exercise the fourth and final renewal option by entering into contract with Saitech, Inc. for Veeam software license maintenance and support services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into contract with Saitech, Inc. for Veeam software licensing maintenance and support services at a cost of $131,476.25 for a term of one year, beginning on December 23, 2022 and ending on December 22, 2023.
SECTION 2: That the expenditure of $131,476.25 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (see attachment 2875-2022 EXP)
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.