Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires 3-Wheel Sweepers. These sweepers will replace older units which are beyond their useful service life and will provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
In order to effectively sweep older neighborhoods and the City's downtown the Division requires a sweeper that is capable of making extremely tight turns. Additionally, the Division requires a sweeper capable of unloading its sweepings directly into the bed of a dump truck. The sole sweeper capable of performing both of these operations is the 3-wheel Elgin Pelican sweeper offered exclusively in Ohio by Jack Doheny Supplies Ohio, Inc. This was verified in conversations held with representatives of the American Public Works Association and the North American Power Sweeping Association.
The price for the sweepers was negotiated with Jack Doheny Supplies Ohio, Inc. The price for a single unit is $163,601.16 and it is 1% less than the price available off of the state contract STS235Y.
Ordinance 1658-2010 authorized the purchase of 3 three wheel sweepers and purchase order FL004767 for three units was issued, . Since the purchase order is still open, the Division would like to modify it to include the purchase of three additional units. Jack Doheny Supplies Ohio, Inc., has agreed to maintain its pricing for these three units at the price that was originally quoted.
2. CONTRACT COMPLIANCE INFORMATION
Jack Doheny Supplies Ohio, Inc., contract compliance number is 38-3148955 and expires 08/17/12.
3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highway Improvement Fund, no. 704. The cost of this additional purchase is $490,803.48. The total cost for all six units is $981,606.96.00.
4. EMERGENCY
This legislation is requested to be heard as an emergency to ensure that the time period requirement to modify the purchase order is met.
Title
To authorize the Director of Finance and Management to modify an existing contract and establish a purchase order for the purchase of three additional 3-Wheel Sweepers from Jack Doheny Supplies Ohio, Inc., for the Division of Planning and Operations; to authorize the expenditure of $490,803.48 from the Streets and Highway G.O. Bonds Fund; and to declare an emergency. ($490,803.48)
Body
WHEREAS, the Division of Planning and Operations is responsible for sweeping along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of three 3-Wheel Sweepers, and
WHEREAS, Jack Doheny Supplies Ohio, Inc., is the sole source supplier for this product, and
WHEREAS, ordinance 1658-2010 authorized the purchase of 3 three wheel sweepers and purchase order FL004767 for three units was issued; and
WHEREAS, this existing purchase order is in place and can be modified for this purchase, and
WHEREAS, this purchase has been approved by the Fleet Management Division, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Planning and Operations in that it is immediately necessary to modify an existing contract for the purchase of three additional 3-Wheel Sweepers for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to modify a contract with Jack Doheny Supplies Ohio, Inc., 1860 Summit Commerce Park, Twinsburg, OH 44087, for the purchase of three 3-Wheel Sweepers in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $490,803.48 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept.-Div. 59-11, OCA Code 591246, O.L 01-03 Codes 06-6651, Project Number 530020-100000.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4 That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.