Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a purchase order, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of five (5) application servers (computer devices that manages resources); required for the planned Banner upgrade; associated with WASIMS (Water and Sewer information Management System) and the electricity billing system. This purchase will be made from pre-established universal term contract; FL001717, with Smart Solutions, Inc., expiration date March 31, 2008.
The current WASIMS system was implemented in 1999 and was implemented only to support the billing of City water, sewer and stormwater customers; this system is old and outdated. Additionally, the Department of Public Utilities has an electricity billing system, older than the WASIMS system and is in need of an upgrade. The overall upgrade to WASIMS and the electricity billing system will allow the Department of Public Utilities to move to a system that will allow citizen access to their own billing information through the internet; allow DPU to maintain and manage one billing system by retiring the current electricity billing system and replace it with the upgraded WASIMS system; and allow for the ease of information that may flow through the computer devices that manages various resources, such as yet not limited to information , data and printers.
Also, this purchase will allow the Department of Technology, on behalf of the Department of Public Utilities, to implement and install planned upgrades and related services to the existing systems. This purchase is in alignment with the Department of Public Utilities' Technology Master Plan; which recommends that the Department of Public Utilities standardize on one billing system for both water and electric power services.
Funds for this upgrade, totaling $39,798.72 have been identified in the Department of Public Utilities' budget.
FISCAL IMPACT
The Department of Technology legislated $147,330.00 with Smart Solutions, Inc. (Ordinance # 0967-2007) for the purchase of desktop computers and computer related products and equipment on behalf of various city agencies; and $618,257.10 during fiscal year 2006. Funds have been identified and are available in the 2007 Department of Public Utilities' budget, various split funding sources, to fund this purchase in the amount of $39,798.72.
EMERGENCY DESIGNATION: The Department requests that this ordinance pass as an emergency measure as it is desirous of obtaining this purchase in advance of the completion of certain projects, the applications for which will be stored on it. Since many of these projects are already underway, the purchase is needed in short order.
CONTRACT COMPLIANCE
341403269 -- Expiration 05/18/2009 Smart Solutions, Inc.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, for the Department of Public Utilities, to establish a purchase order for the purchase of application servers associated with the Banner Upgrade for WASIMS and electricity billing systems, from pre-established universal term contract with Smart Solutions; to authorize the expenditure of $14,327.54 from the Sewerage System Operating Fund, $10,347.66 from the Stormwater Operating Fund, $795.98 from the Electricity Operating Fund, $14,327.54 from the Water Operating Fund; and to declare an emergency. ($39,798.72)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order, on behalf of the Department of Technology, the Department of Public Utilities, for the purchase of five (5) application servers (computer devices that manages resources); required for the planned Banner upgrade; associated with WASIMS (Water and Sewer information Management System; and
WHEREAS, this purchase will be made from pre-established universal term contract; FL001717, with Smart Solutions, Inc., expiration date March 31, 2008; and
WHEREAS, the WASIMS and electricity billing systems are old and outdated, in need of upgrades; and
WHEREAS, this purchase is in alignment with the Department of Public Utilities' Technology Master Plan; which recommends that the Department of Public Utilities standardize on one billing system for both water and electric power services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of Public Utilities to purchase five (5) application servers (computer devices that manages resources); required for the planned Banner upgrade; associated with WASIMS (Water and Sewer information Management System) and the electricity billing system; from established universal term contracts with Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order for on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of five (5) application servers from established universal term contract with Smart Solutions.
SECTION 2. That the expenditure of $39,798.72 or so much thereof as may be necessary is hereby authorized to be expended from:
FUND 650
OCA: 600205
OBJECT LEVEL 1: 6
OBJECT LEVEL 3: 6649
AMOUNT: $14,327.54
FUND 675
OCA: 600215
OBJECT LEVEL 1: 6
OBJECT LEVEL 3: 6649
AMOUNT: $10,347.66
FUND 550
OCA: 600207
OBJECT LEVEL 1: 6
OBJECT LEVEL 3: 6649
AMOUNT: $795.98
FUND 600
OCA: 600209
OBJECT LEVEL 1: 6
OBJECT LEVEL 3: 6649
AMOUNT: $14,327.54
TOTAL AMOUNT: $39,798.72
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.