Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following current and pending Universal Term Contract Purchase Agreements listed below for the Division of Water.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENT:
PA007573 - Vehicle Upfits, expires 12/31/2027.
PA007572 - Vehicle Upfits, expires 12/31/2027.
SUPPLIERS : K.E. Rose Co. Ltd., Vendor# 004889, cc expires 8/21/26.
Ace Truck Body, Inc., Vendor# 004484, cc expires 7/11/27.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $267,990.00 is budgeted for this purchase.
$508,365.74 was expended for a similar purchase in 2024.
$253,497.80 was expended for a similar purchase in 2023.
EMERGENCY DESIGNATION: Emergency designation is requested to avoid the additional costs of new pending tariff price increases.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate current Universal Term Contract Purchase Agreement for the purchase of Vehicle Upfits from K.E. Rose Co. Ltd. and Ace Truck Body, Inc. for the Division of Water; and to authorize the expenditure of $267,990.00 from the Water Operating Fund; and to declare an emergency. ($267,990.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract Purchase Agreements for the purchase of Vehicle Upfits; and
WHEREAS, the expenditure of $267,990.00 or so much thereof as is needed for the purchase of Vehicle Upfits from and within the Division of Water Operating Fund; and
WHEREAS, the Vehicle Upfits used to adapt the Division of Water vehicles for use in various areas of Distribution Maintenance, Dublin Road Water Treatment Plant, Field Services and Water Fleet sections; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate current Universal Term Contract Purchase Agreements for the purchase of Vehicle Upfits to avoid potential price increases from pending tariffs, all for the immediate preservation of the public health, peach, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate current Universal Term Contract Purchase Agreements for the purchase of Vehicle Upfits from K.E. Rose Co. Ltd. and Ace Truck Body, Inc.
SECTION 2. That the expenditure of $267,990.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6000 (Water Operating) $267,990.00 in object class 06 Capital Outlay per the accounting codes in the attachment to his ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.