Explanation
BACKGROUND: This legislation authorizes the Finance Director to enter into a contract for the purchase of two Panel Vans for the Division of Electricity. These Panel Vans will replace two older Panel Vans and will be used in servicing and installing street lighting and underground primary/secondary services throughout the city. Notification letters were sent to fifty-one vendors (all majority-owned businesses) to solicit bids, however, only one bid was received and opened by the Purchasing Office on July 15, 2004, SA001190GRW. It is recommended that an award be made to Fyda Freightliner Columbus, Inc. in the amount of $137,774.00, as the only responsive bid received.
Fyda Freightliner Columbus, Inc. is a majority-owned business and their contract compliance number is 310789102.
FISCAL IMPACT: $160,000 was budgeted in the 2004 Electricity Operating Fund for the purchase of trucks. $96,525 was spent in 2003 and $164,274 was spent in 2002 for the purchase of various trucks.
Title
To authorize the Finance Director to enter into a contract with Fyda Freightliner Columbus, Inc. for the purchase of two Panel Vans for the Division of Electricity and to authorize the expenditure of $137,774.00 from the Division of Electricity Operating Fund. ($137,774.00)
Body
WHEREAS, the Division of Electricity has a need to purchase two Panel Vans to be used in servicing and installing street lighting and underground primary/secondary services throughout the city; and
WHEREAS, the Purchasing Office received and opened bids for the purchase of Panel Vans on July 15, 2004, SA001190GRW; and
WHEREAS, an award is recommended to Fyda Freightliner Columbus, Inc. as the only bid received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to enter into a contract with Fyda Freightliner Columbus, Inc. for the purchase of two (2) Panel Vans for the Division of Electricity, in the amount of $137,774.00, on the basis of the bid received and opened on July 15, 12004, SA001190GRW.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $137,774.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity, Division No. 60-07, Operating Fund 550, OCA 606723, Object Level Three 6652.
SECTION 3. That this ordinance shall take effect and may be in force from and after the earliest period allowed by law.