Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to enter into an agreement for maintenance and technical support services for the Primavera P6 Level 4 Concurrent User Perpetual Data Migration with Oracle America, Inc. for the coverage period from September 29, 2009 through September 28, 2012. In 2010, the Department of Technology submitted ordinance number 0712-2010, passed 06/28/2010 for the maintenance and support service in the amount of $818.21 for the term period of September 29, 2009 through April 1, 2011 funded under AC#-031150. However, due to lack of response from the vendor, the contract could not be executed. Most recently, Oracle America, Inc. has responded and provided a revised quote for the previous term period through September 28, 2012. This agreement provides computer programming software maintenance, technical support services and obligates Oracle America, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities. The amount of funds needed for this maintenance and support agreement is $1,709.01. Earlier this year (2011), the Department of Technology expended $63,585.84 (Ord. 0236-2011), $399,770.31 (Ord. 0237-2011) and $3,242.18 (Ord. 1261-2011) with Oracle America, Inc
This ordinance also requests approval to continue services provided by Oracle America, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support.
EMERGENCY: Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
FISCAL IMPACT:
In 2009 and 2010, the Department of Technology legislated $436,757.63 and $449,86034, respectively, with Oracle America, Inc. for maintenance and technical support services. Upon passage of this ordinance, the auditors certificate AC#-031150 created under ordinance 0712-2010 for $818.21 will be cancelled. This ordinance will allow for authorizing $1,709.01 for the term period from September 29, 2009 through September 28, 2012 to cover the cost of the agreement for software maintenance and technical support services for the Primavera P6 Level 4 Concurrent User Perpetual Data Migration. Funds are budgeted and available in the Department of Technology, Internal Service Fund budget to fund this purchase.
CONTRACT COMPLIANCE:
Vendor Name: Oracle America, Inc. CC #/F.I.D #: 94-2805249 Expiration Date: 05/19/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into agreement with Oracle America, Inc. to provide computer programming software maintenance and technical support services for the Primavera P6 Level 4 Concurrent User Perpetual Data Migration; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $1,709.01 from the Department of Technology Internal Service Fund. ; and to declare an emergency. ($1,709.01)
Body
WHEREAS, the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), has a need to enter into an agreement for maintenance and technical support services for the Primavera P6 Level 4 Concurrent User Perpetual Data Migration with the Oracle America, Inc. in the amount of $1,709.01 for the term period from September 29, 2009 through September 28, 2012; and
WHEREAS, this agreement provides computer programming software maintenance and technical support services and obligates the vendor to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities; and
WHEREAS, it is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure's assets and to maximize the efficiency of their work efforts; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Utilities in that it is immediately necessary for the Director of the Department of Technology to enter into an agreement with Oracle America, Inc. to provide software maintenance and technical support services for the Primavera P6 Level 4 Concurrent User Perpetual Data Migration for the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to enter into an agreement with Oracle America, Inc. to provide software maintenance and technical support services for the Primavera P6 Level 4 Concurrent User Perpetual Data Migration, including upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities, in the amount of $1,709.01 for a coverage period from September 29, 2009 through September 28, 2012.
SECTION 2. That the expenditure of $1,709.01 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 550 -- OCA Code 514550 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $104.25 - DOPW-Electricity/Power
Division 47-01 -- Fund 514 -- Subfund 600 -- OCA Code 514600 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $663.09 - DOPW-Water
Division 47-01 -- Fund 514 -- Subfund 650 -- OCA Code 514650 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $743.42 - DOSD - Sanitary Sewers
Division 47-01 -- Fund 514 -- Subfund 675 -- OCA Code 514675 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $198.25 - Storm Water
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.