Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a professional services contract with DeBra Kuempel Inc. for the facilities mechanical repair contract for the second of four (4) planned one-year renewal terms. It also authorizes expending funds to pay for the third year of services.
In 2023, the Department of Public Service solicited Requests for Proposals (Solicitation RFQ025200) for the facilities mechanical repair contract for the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management. The contract is used for maintenance and repair of the mechanical, electrical, plumbing, and HVAC needs of the department. Ordinance 2350-2023 authorized the Director of Public Service to enter into a professional services contract with DeBra Kuempel Inc., the bidder that submitted the proposal scored the highest by the evaluation committee. The initial term of this contract was for one year with the option of four (4) additional one-year renewals.
Ordinance 1522-2024 authorized the Director of Public Service to exercise the first one-year renewal option and authorized additional funds to pay for the second year of services.
This ordinance authorizes the renewal of the contract in the amount of up to $341,000.00 to continue this service in year three of the contract.
The original contract amount: $368,000.00 (PO407570, ORD. 2350-2023)
The total of Renewal No. 1 $-363,000.00 (PO460461, ORD. 1522-2024)
The total of Renewal No. 2 $341,000.00 (This Ord., ORD. 1959-2025)
The contract amount including all renewals: $1,072,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DeBra Kuempel Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DeBra Kuempel Inc. is CC005675 and expired 3/08/2024. The vendor is in the process of renewing the certification, and it will be current before contract execution.
3. FISCAL IMPACT
This planned contract renewal and expenditure was budgeted in the General Fund (Fund 1000), the Mobility Enterprise Fund (Fund 6500), Street Construction Maintenance and Repair Fund (Fund 2265), Public Construction Inspection Funds (Fund 5518), and Private Construction Inspection Funds (Fund 2241). Funding is appropriated for this expenditure in these funds.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract renewal to ensure there is no lapse in contracted repair services and that the Department of Public Service’s buildings are adequately maintained to support the functions of the Department, thereby preserving the health, peace, safety, and welfare of the public.
Title
To authorize the Director of Public Service to renew the facilities mechanical repair contract with DeBra Kuempel Inc.; to authorize the expenditure of up to $341,000.00 from the General Fund, the Mobility Enterprise Fund, the Street Construction Maintenance and Repair Fund, the Private Construction Inspection Fund, and the Public Construction Inspection Fund for this renewal; and to declare an emergency. ($341,000.00)
Body
WHEREAS, the Department of Public Service, Divisions of Refuse Collection, Infrastructure Management, Design and Construction, and Traffic Management, need to repair and maintain the facilities of the Department of Public Service; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Public Service Facilities Mechanical Repair project; and
WHEREAS, DeBra Kuempel Inc. submitted the best overall proposal for this project; and
WHEREAS, Ordinance 2350-2023 authorized the Director of Public Service to execute the facilities mechanical repair contract with DeBra Kuempel Inc. for mechanical repair services necessary to maintain and repair the facilities of the Department of Public Service; and
WHEREAS, the contract was a one-year contract with the option for four additional one-year renewals; and
WHEREAS, Ordinance 1522-2024 authorized the Director of Public Services to exercise the first one-year renewal option; and
WHEREAS, the Department of Public Service desires to exercise the 2nd renewal option in year three of the contract term and to add funds for the third year of services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to renew this contract to ensure there is no lapse in contracted repair services and that the Department of Public Service’s buildings are adequately maintained to support the functions of the Department, thereby preserving the health, peace, safety, and welfare of the public; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to renew the facilities mechanical repair contract with DeBra Kuempel Inc., located at 1762 Dividend Dr., Columbus, OH 43228, for year three of the contract term, and to add up to $341,000.00 to pay for the third year of services.
SECTION 2. That the expenditure of $25,000.00 or as much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Refuse Collection), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $5,000.00 or as much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Fund), Dept-Div 5906 (Parking Services), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $190,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $14,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $32,000.00 or as much thereof as may be needed, is hereby authorized in Fund 5518 (Public Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $75,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.