Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify a contract with Decade Software Company LLC, established through purchase order EL000490, for the annual renewal of maintenance and support services, on behalf of Columbus Public Health, effective July 1, 2010 through June 30, 2011. The original contract was established by the Health Department in the amount of $135,000.00; this contract provided language that allows for renewals at the conclusion of the ending term. Also, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
The Envision Windows and the EnvisionConnect software application provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.
Services provided include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service Columbus Public Health would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.
FISCAL IMPACT: In fiscal year 2007, $85,300.00 was encumbered and expended for maintenance and support services with Decade Software Company LLC, and $78,300.00 for the 2008 contract. During fiscal year 2009, the department expended $78,300.00 for the same services. For this contract modification funding is available within the 2010 Department of Technology's Information Services Fund. The cost associated with this contract period, from July 1, 2010 through June 30, 2011, is $78,300.00; with the aggregate contract total, including this modification, through the Department of Technology of $602,525.00.
CONTRACT COMPLIANCE: 770564825 Expires: 3/03/2012
Title
To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of Columbus Public Health in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $78,300.00 from the Department of Technology's Information Services Fund. ($78,300.00)
Body
WHEREAS, the Director of the Department of Technology, on behalf of Columbus Public Health, be and is hereby authorized to modify and renew a contract established by purchase order EL000490 for maintenance and support services, for the Envisions Windows application, provided by Decade Software Company LLC. The original contract provides language that allows for renewals at the conclusion of the ending term, and
WHEREAS, the coverage period that will be authorized by this ordinance is from July 1, 2010 through June 30, 2011, and
WHEREAS, the Envisions Windows is a critical application that provides the Health Department the ability to operate the Environmental Health unit, which provides an extensive array of services, and
WHEREAS, without this contract the Columbus Health Department will lose the ability to meet reporting and licensing requirements mandated by the State of Ohio, thus losing the ability to operate the Environmental Health unit, and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew a contract established by purchase order EL000490 with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Public Health, with a coverage period effective July 1, 2010 through June 30, 2011, in the amount of $78,300.00.
SECTION 2: That the expenditure of $78,300.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $78,300.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.