Explanation
Janitorial supplies are critical to the operation of the Recreation and Parks Department. This ordinance authorizes the Finance and Management Director to establish a purchase order in accordance with a previously established UTC (FL004337, BPFAC02N that expires 03-31-2013).
Purchase orders totaling $100,000.00 have been established to initiate 2012 expenditure transactions. This additional funding is required to cover charges for the remainder of the year.
#311417716 Suffix 001- Contract Compliance Number
KEY-4
311417716 vendor number
CC until 06/13/2014
Marianne Kieffer
(614)351-1553
4088 Fisher Rd.
Columbus, OH 43228
Emergency legislation is required to maintain the smooth and safe operations of the Department.
Fiscal Impact:
$15,000 is required and budgeted from the Recreation and Parks operating fund and to meet the financial obligation of this purchase order.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for janitorial supplies from the existing Universal Term Contract established with Key-4 for such purpose by the Purchasing Office; to authorize the expenditure of $15,000.00 from the General Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, the Department of Recreation and Parks wishes to purchase janitorial supplies from an established Universal Term Contract with Key-4; and
WHEREAS, the janitorial supplies will be purchased in accordance with UTC contract that has been established FL004337, BPFAC20N that expires 03-31-2013. The citywide contract FL004337, which expires March 31, 2013, is on file with the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks, in that it is immediately necessary to establish purchase orders so that there is not an interruption of janitorial supplies with Key-4 for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and he is hereby authorized and directed to enter into a purchase order with Key-4 for janitorial supplies for the Department of Recreation and Parks in accordance with the terms and conditions of the citywide Universal Term Contract on file in the Purchasing Office.
Section 2. That the expenditure of $15,000.00, or so much thereof as may be necessary, be and is hereby authorized as follows to pay the cost thereof.
Recreation and Parks Operating Fund: 285 / OCA: 510297 / OL3: 2212 / $15,000.00
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.