Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Shook Heavy & Environmental Group, for the Dublin Road Water Plant Disinfection and Miscellaneous Improvements Project, for the Division of Power and Water.
The work to be performed in this modification includes:
· Additional concrete crack repair work is necessary to complete the repairs in the 1907/1922 Clearwell. This includes: ceiling, walls, and floor crack repairs. - $183,522.25
· Three (3) critical butterfly valves installed in 1967 need emergency repairs. These valves ceased operation during the project and need operator upgrades. - $300,000.00
· Flocculation channel wall repair is required to prevent the shared deteriorated wall from failing and impacting an active flocculation channel, thus affecting plant water treatment capabilities. - $196,764.00
· Concrete slab removal and replacement of the north deck of the sedimentation basins and re-routing of electrical conduits in the existing slab. - $191,695.00
· 10% contingency - $87,198.13
1. Amount of additional funds to be expended: $959,179.38
Original Contract Amount: $13,026,273.12
Amount of original contract and this modification: $13,985,452.50
2. Reasons additional goods/services could not be foreseen:
· The clearwell was constructed in 1907 and an additional section added in 1922. This clearwell could not be taken out of service prior to repairs being performed. The true extent of these repairs was not fully identified until the clearwell was dewatered and inspected.
· Three critical valves initially installed in 1967 were closed to isolate the 1907/1922 clearwell. These valves ceased operation during the project and require operator upgrades. These valves are critical to the success of treating water at the Dublin Road Water Plant.
· The wall repair is mandatory to keep the plant active during this stretch of construction and will mitigate any risk of a plant shutdown. The full extent of the necessary repairs could not have been anticipated prior to dewatering of the channels and removal of the deteriorated concrete during the construction project.
· The top slab was identified for minor repairs. These minor repairs escalated into critical repairs once the true integrity of the deck was observed after extensive remediation occurred. The electrical conduits contained in the slab will also need re-routing as well.
3. Reason other procurement processes are not used:
This modification keeps the contractor on the project and on schedule to finalize the Dublin Road Water Plant rehabilitation project and minimize the impact to water treatment capacity and impacts to the other two water treatment plants. The additional cost and liability associated with bidding out this work would well exceed any benefit.
4. How cost of modification was determined:
Costs were submitted by the contractor and reviewed and verified by the Construction Administrator and Engineering Consulting Team.
Contract Compliance Information: 31-0443680, expires 8/14/10, Majority
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner in order to meet the contract completion date of June 21, 2010.
FISCAL IMPACT: Funds for this expenditure are included in the Water Works Enlargement Voted Bonds Fund. An amendment to the 2009 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to modify and increase the construction contract with Shook Heavy & Environmental Group; for additional improvements needed for the Dublin Road Water Plant Disinfection and Miscellaneous Improvements Project; to authorize a transfer and expenditure within the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2009 Capital Improvements Budget; and to declare an emergency. ($959,179.38)
Body
WHEREAS, Contract No. EL008583 was authorized by Ordinance No. 1141-2008, passed July 21, 2008, was executed on August 21, 2008, and was approved by the City Attorney on August 25, 2008; and
WHEREAS the contract needs modified due to unforeseen conditions found during construction; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a modification to the construction contract for the Dublin Road Water Plant Disinfection and Miscellaneous Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to modify and increase the existing contract with Shook Heavy & Environmental Group for the Dublin Road Water Plant Disinfection and Miscellaneous Improvements Project, in an emergency manner in order to meet the contract completion date of June 21, 2010; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the existing construction contract with Shook Heavy & Environmental Group, due to unforeseen conditions found during construction on the Dublin Road Water Plant Disinfection and Miscellaneous Improvements Project, in the amount of $959,179.38.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 4. That the appropriation within the Water Works Enlargement Voted Bonds Fund be authorized as follows:
Fund No. | Project No. | Project Name | OCA | OL3 | amount
606 | 690236-100000 (new funding) | Water Main Rehab. | 642900 | 6623 | $28,710.21
606 | 690263-100000 (new funding) | Doherty Rd. W.L. Imp's | 690263 | 6623 | $87,847.00
SECTION 5. That the City Auditor is hereby authorized to transfer $758,265.08 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 452501-100000 (new funding) | Geog. Info. Sys. | 642900 | -$0.80
606 | 690026-100000 (carryover) | Misc. Facilities | 642900 | -$296.08
606 | 690236-100000 (new funding) | Water Main Rehab. | 642900 | -$109,425.84
606 | 690263-100000 (new funding) | Doherty Rd. W.L. Imp's | 690263 | -$87,847.00
606 | 690394-100000 (carryover) | Water Meter Renewal Prgm. | 606394 | -$560,694.39
606 | 690446-100000 (new funding) | Gen'l Eng. Svcs.-Supply | 690446 | -$0.78
606 | 690488-100000 (carryover) | PAWP Surface Wtr. Treatment Upgrade | 606488 | -$0.19
606 | 690379-100000 (new funding) | DRWP Disinfection Imp's | 606379 | +$197,274.42
606 | 690379-100000 (carryover) | DRWP Disinfection Imp's | 606379 | +$560,990.66
SECTION 6. That the 2009 Capital Improvements Budget is hereby amended as follows:
Fund # | Project # | Project Name | Current Authority | Revised Authority | change
606 | 452501-100000 (new funding) | Geog. Info. Sys. | $1,019,841 | $0 | -$1,019,841 ($1 goes to 690379 new, remaining authority not needed)
606 | 690026-100000 (carryover) | Misc. Facilities | $11,944 | $0 | -$11,944 ($297 goes to 690379, carryover, remaining authority not needed)
606 | 690236-100000 (new funding) | Water Main Rehab. | $851,612 | $128,810 | -$722,802 ($109,426 goes to 690379 (new), remaining authority not needed)
606 | 690263-100000 (new funding) | Doherty Rd. W.L. Imp's | $0 | $87,847 | +$87,847 (establish authority for cash transfer )
606 | 690263-100000 (new funding) | Doherty Rd. W.L. Imp's | $87,847| $0 | -$87,847
606 | 690394-100000 (carryover) | Water Meter Renewal Prgm. | $0 | $562,765 | +$562,765 (establish authority for cancellations)
606 | 690394-100000 (carryover) | Water Meter Renewal Prgm. | $562,765 | $2,070 | -$560,695
606 | 690446-100000 (new funding) | Gen'l Eng. Svcs.-Supply | $788,666 | $0 | -$788,666 ($1 goes to 690379 (new), remaining authority not needed)
606 | 690488-100000 (carryover) | PAWP Surface Wtr. Treatment Upgrade | $0 | $1 | +$1 (establish authority for cancellation)
606 | 690488-100000 (carryover) | PAWP Surface Wtr. Treatment Upgrade | $1 | $0 | -$1
606 | 690379-100000 (new funding) | DRWP Disinfection Imp's | $4,668,965 | $767,275 | -$3,901,690 (only giving authority needed for expenditures)
606 | 690379-100000 (carryover) | DRWP Disinfection Imp's | $0 | $761,908 | +$761,908 (includes $560,993 being transferred plus establishing $200,915 authority for cancellations)
SECTION 7. That the expenditure of $959,179.38 is hereby authorized for the Dublin Road Water Plant Disinfection and Miscellaneous Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Object Level One 06, Object Level Three 6623, OCA 606379, as follows:
Project No. & Detail Funding Type Amount
690379-100000 carryover $761,904.96
690379-100000 new funding $197,274.42
$959,179.38
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.