Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. professional services to design the Front Street parking garage, Phase II.
In 2010, Phase I renovations commenced on the 98-102 North Front Street Parking Garage. Earlier that year the City had purchased the garage with the knowledge that the hard surfaces were in need of rehabilitation and repair. These renovations were needed prior to moving approximately 250 surface lot vehicles due to the pending renovation of the former Central Police Headquarters Building. These improvements addressed the deterioration of the hard surfaces, resealing, restriping, and interior drainage. Under Phase II of this project further renovation of the interior of the garage will continue with elements such as the installation of energy efficient lighting, way-finding signage, traffic controls, drainage, communications cable and equipment, security systems, build out of the storefront spaces, stairwells, and other architectural and engineering improvements, as necessary.
Requests for Statements of Qualifications were advertised on July 12, 2011, and responses were to be submitted on or before August 26, 2011. The City received nine responses from the following firms (0 FBE, 1 *MBE, 2 +ASN): O&S Associates, Vivid Design Group, P.C., Heapy Engineering, *Moody Nolan, Meacham & Apel Architects, JL Bender, +Kabil Associates Inc, Harris Architects, and +DLZ Architects, Inc. The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code.
Emergency action is requested so that the necessary professional services may be accomplished without delay, thereby ensuring that needed renovations at the 98-102 North Front Street parking garage are not delayed.
DLZ Architecture, Inc. Contract Compliance No. 31-1209514, expiration date September 16, 2012.
Fiscal Impact: The cost of this contract is $200,000.00. These monies are available within the Construction Management Capital Improvement Fund. This ordinance reflects encumbrance cancellations and authorizes transfers of $200,000.00 between projects in the Construction Management Capital Improvement Fund to the Downtown Parking Garage project.
Title
To amend the 2011 Capital Improvement Budget; to authorize transfers between projects in the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. for professional services for the Front Street Parking Garage, Phase II; to authorize the expenditure of $200,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget to account for encumbrance cancellations and transfer cash between projects in the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for design services for the Front Street parking garage, Phase II project by addressing items such as the installation of energy efficient lighting, way-finding signage, traffic controls, drainage, communications cable and equipment, security systems, build out of the storefront spaces, stairwells, and other architectural and engineering improvements as necessary; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a professional services contract with DLZ Architecture, Inc. to design Phase II renovations on the Front Street parking garage, so that needed renovations at the 98-102 North Front Street parking garage are not delayed thereby, preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations 570030-100000 (Unvoted Carryover) $10,042|$11,541|$1499
Facility Renovations 570030-100000 (Unvoted Carryover) $11,541|$0|($11,541)
Facility Renovations - Staff Reimbursement 570030-100102 (Unvoted Carryover) $55,686|$0|($55,686)
Facility Renovations - Various 570030-100120 (Councilmanic SIT Supported) $1,496,035|$1,363,262|($132,773)
Downtown Parking Garage 450006-100001 (Councilmanic SIT Supported) $0|$200,000|(200,000)
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 733|Project Number 570030-100000|Project Name - Facility Renovations|OCA Code: 733000|OL3: 6620|Amount $11,541.00
Dept/Div: 45-27| Fund: 733|Project Number 570030-100102 |Project Name - Facility Renovations - Staff Reimbursement |OCA Code: 733000|OL3: 6620|Amount $55,686.00
Dept/Div: 45-27| Fund: 733|Project Number 570030-100120|Project Name -Facility Renovations - Various |OCA Code: 733120|OL3: 6620|Amount $132,773.00
TO:
Dept/Div: 45-27| Fund: 733|Project Number 450006-100001|Project Name - Downtown Parking Garage| OCA Code: 733006|OL3: 6620|Amount $200,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with DLZ Architecture, Inc. for professional services to design the Front Street Parking Garage, Phase II Project.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 450006-100001
OCA Code: 733006
Object Level 1: 06
Object Level 3: 6620
Amount: $200,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.