Explanation
This legislation amends Ordinance 0702-2004 that was approved by City Council on Monday, April 19, 2004 to provide an additional $6,843.84 through the establishment of a purchase order for the purchase of hardware that was unintentionally omitted from the original ordinance.
Ordinance 0702-2004 authorized the Finance Director to enter into a contract with Panorama Business Views, Inc. for the purchase and implementation of a performance management software system for $139,816.00. This system will allow the storage, tracking and reporting of the City's performance data and will provide the necessary tools for the City to manage its overall performance in relation to its strategic objectives. Performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents.
Due to an unintentional oversight, the hardware needed to operate the software system was omitted from the original ordinance. It was intended to include the purchase of a server necessary to house the software. Without the purchase of this server, the software cannot operate.
The Purchasing Office has established a Citywide contract (UTC #FL001717) to purchase servers from Smart Solutions, Inc., the City's HP/Compaq vendor. The server will be purchased in accordance with the terms and conditions of the UTC, which expires 3-31-06, for an amount of $6,843.84.
FISCAL IMPACT:
The total amount of this project once legislation is amended will be $146,659.84. Funds are available within the Department of Finance general permanent improvement fund for this project.
EMERGENCY: Emergency legislation is requested in order to facilitate immediate purchase and implementation of the hardware in order to have the software system implementation complete in time for mid-year data entry.
Title
To amend ordinance 0702-2004 passed April 19, 2004; to authorize and direct the Director of Finance to enter into a purchase order for $6,843.84 with Smart Solutions, Inc. for hardware associated with the performance management software system purchased in the original ordinance; and to declare an emergency. ($6,843.84)
Body
WHEREAS, This legislation amends Ordinance 0702-2004 that was approved by City Council on Monday, April 19, 2004 to provide an additional $6,843.84 for the purchase of hardware that was omitted from the original ordinance; and
WHEREAS, An unintentional oversight omitted the hardware needed to operate the software system from the original ordinance; and
WHEREAS, The original ordinance intended to include the purchase of a server and without the purchase of this server the software cannot operate; and
WHEREAS, The server will be purchased in accordance with the Citywide contract established by the Purchasing Office through an existing UTC with Smart Solutions, Inc., for an amount of $6,843.84; and
WHEREAS, Funding is available in the Department of Finance general permanent improvement fund for this project; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this contract in order to facilitate immediate purchase and implementation of the hardware in order to have the software system implementation complete in time for mid-year data entry, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That Ordinance number 0702-2004 passed Monday, April 19, 2004, is hereby amended to provide an additional $6,843.84 for the purchase of hardware that was unintentionally omitted from the original ordinance.
SECTION 2: That the Director of Finance be and he is hereby authorized and directed to enter into a purchase order for $6,843.84 with Smart Solutions, Inc., for a server to house the software in the original ordinance, in accordance with the terms and conditions of the Citywide contract on file in the Purchasing Office.
SECTION 3: That the expenditure of $6,843.84 or so much thereof as may be necessary is hereby authorized to be expended from department 4501, fund 748, from project number 450003, oca 450003, object level 1-6, object level 3 - 6655.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.