Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services, to modify a contract associated with purchase order EL001714 with Accela, Inc. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract with Open Data Systems, Inc. (CT-17745). This contract modification will continue the provisions for services between the City of Columbus and Accela, Inc., and allow for enhancements to the One Stop Shop permit software. This enhancement will allow the division to monitor and track inspections and fees, associated with structural permits, issued to customers. Without the passage of this legislation, the division will lose the ability to accurately manage trip fees associated with permit inspections utilized by citizens.
This ordinance authorizes payment for this modification to the Accela application, for the period of December 20, 2004 through June 30, 2005.
EMERGENCY:
There is an immediate need to expedite payment and to modify the contract associated with purchase order EL001714 with Accela, Inc.
FISCAL IMPACT:
The amount of $301,830.20 was expended in fiscal year 2003 for services provided by Accela, Inc. However, $158,439.24 was expended for on-going maintenance and support services associated with purchase order EL001714. Previously this year, ordinance number 0354-2004, in the amount of $173,800.00, was passed on March 29, 2004 for the annual software and support maintenance services, with Accela, Inc. Currently, funding in the amount of $25,000.00 is available in the 2004 Department of Technology's budget, within the internal services fund, for the period of December 20, 2004 through June 30, 2005.
CONTRACT COMPLIANCE: 94-2767678 Expiration: 12/01/2006
Title
To authorize the Director of the Department of Technology to modify a contract with Accela, Inc., for the Building Services Division, for software enhancement, to authorize the expenditure of $25,000.00 from the Department of Technology, internal services fund; and to declare an emergency. ($25,000.00)
Body
WHEREAS, the Department of Technology, on behalf of Building Services Division, needs to modify the existing contract associated with purchase order EL001714, for software enhancement for the city's One Stop Shop permit application. Accela, Inc. is the owner of the programming source code embedded within software awarded in the original contract with Open Data Systems, Inc., and
WHEREAS, the Department of Technology now requires and recommends a modification of this contract by and between the City of Columbus and Accela, Inc. to continue the provisions for services and allow for enhancements to the One Stop Shop permit software. The enhancement will allow the division to monitor and track inspections and fees, associated with structural permits, issued to customers, and
WHEREAS, without the passage of this legislation, the division will lose the ability to accurately manage trip fees associated with permit inspections utilized by citizens, and
WHEREAS, the modification of this contract between Accela, Inc. and the City of Columbus, shall not exceed the amount of $25,000.00 available within the 2004 Department of Technology, internal services fund, and
WHEREAS, an emergency exists in the usual daily operations of The Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology to modify the contract with Accela, Inc., for software enhancement and to expedite payment, thereby preserving the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of Building Services Division, be and is hereby authorized to modify a contract associated with purchase order EL001714 for the software enhancement provided by Accela, Inc.
SECTION 2: That the expenditure of $25,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund:240|OCA Code: 514240|Obj. Level 1:03|Obj. Level 3: 3336|Amount: $25,000.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.