Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Company, Inc., in the amount of $3,768,600.00, for the South Wellfield Expansion Collector Well 106 & Pump House Project, Division of Power and Water Contract Number 1000.
This project consists of furnishing of all materials, equipment and labor necessary to provide the construction of a new radial collector well caisson, along with bottom concrete collector well structure, projecting screens, and gate valves; a pump house with pumps, controls, piping and appurtenances; a gravel drive and site improvements as shown on the plans; construction of 3 monitoring wells; abandonment of 2 existing monitoring wells, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
This project is necessary to meet anticipated raw water demand projections for the Parsons Avenue Water Plant (PAWP). The PAWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development.
This project was developed as a result of the Water Beyond 2000 plan. Water Beyond 2000 included extensive public meetings and notifications. There were specific meetings related to the South Wellfield Expansion of which this project is a component.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on September 7, 2011. Bids were received from: Kokosing Construction Company, Inc. - $3,768,600.00; Reynolds, Inc. - $3,791,810.00; Dugan & Meyers Construction Co. - $4,124,422.50; and George J. Igel & Co., Inc. - $4,331,250.00
The lowest, most responsive and responsible bid is from Kokosing Construction Company, Inc. in the amount of $3,768,600.00, Contract Compliance Number is 31-1023518 (expires 3/3/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
In addition to being the lowest bidder, Kokosing Construction Company, Inc. is also an Environmentally Preferable bidder. They submitted information indicated they have a fleet policy for reducing vehicle emissions by means of an anti-idling directive, using ultra-low sulfur diesel fuel, and a schedule for replacing or retrofitting current vehicles with emission reduction technologies.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Company, Inc.
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Water Permanent Improvements Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Kokosing Construction Company, Inc. for the South Wellfield Expansion Collector Well 106 and Pump House Project; for the Division of Power and Water; to authorize a transfer of $3,414,083.98 and an expenditure of $3,768,600.00 within the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Water Permanent Improvements Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($3,768,600.00)
Body
WHEREAS, four bids for the South Wellfield Expansion Collector Well 106 & Pump House Project were received and publicly opened in the offices of the Director of Public Utilities on September 7, 2011; and
WHEREAS, the lowest, most responsive and responsible bid was from Kokosing Construction Company, Inc. in the amount of $3,768,600.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the South Wellfield Expansion Collector Well 106 & Pump House Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Water Permanent Improvements Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Company, Inc., for the South Wellfield Expansion Collector Well 106 & Pump House Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the South Wellfield Expansion Collector Well 106 & Pump House Project with the lowest, most responsive and responsible bidder, Kokosing Construction Company, Inc., 6235 Westerville Rd., Ste. 200, Westerville, Ohio 43081; in the amount of $3,768,600.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: see below
Fund No.: see below
Dept./Div. No.: 60-09
OL3: 6621
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
608 | Water Permanent Improvement Fund | 608999-100000 (carryover) | Unallocated Balance | 608999 | $283,695.66
608 | Water Permanent Improvement Fund | 690359-100001 (carryover) | South Wellfield Expansion (SWE) Collector Well 106 | 683591 | $354,516.02
609 | Water Build America Bonds | 609999-100000 (carryover) | Unallocated Balance | 609999 | $26,014.13
610 | Water Super Build America Bonds | 610999-100000 (carryover) | Unallocated Balance | 610999 | $5,402.89
SECTION 3. That the City Auditor is hereby authorized to transfer $3,414,083.98 within the Department of Public Utilities, Division of Power and Water, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 608999-100000 (carryover) | Unallocated Balance | 608999 | -$283,695.66
609 | 609999-100000 (carryover) | Unallocated Balance | 609999 | -$26,014.13
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$82,125.33
609 | 690477-100001 (carryover) | Karl Rd. Tank Ptng. | 694771 | -$32,266.34
610 | 610999-100000 (carryover) | Unallocated Balance | 610999 | -$5,402.89
610 | 690473-100001 (carryover) | Bethel/Henderson Boost. Sta. | 614731 | -$2,687,958.75
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump | 610494 | -$296,620.88
608 | 690359-100001 (carryover) | SWF Collector Well 106 | 683591 | +$283,695.66
609 | 690359-100001 (carryover) | SWF Collector Well 106 | 693591 | +$140,405.80
610 | 690359-100001 (carryover) | SWF Collector Well 106 | 613591 | +$2,989,982.52
**there is already $354,516.02 in Fund 608, 690359-100001
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
608 | 608999-100000 (carryover) | Unallocated Balance | $503,526 | $219,830 | -$283,696
609 | 609999-100000 (carryover) | Unallocated Balance | $0 | $26,015 | +$26,015 (establish authority to match cash)
609 | 609999-100000 (carryover) | Unallocated Balance | $26,015 | $0 | -$26,015
609 | 690370-100000 (carryover) | Upground Reservoir | $85,620,520 | $85,620,522 | +$2 (establish authority to match cash)
609 | 690370-100000 (carryover) | Upground Reservoir | $85,620,522 | $85,538,396 | -$82,126
609 | 690477-100001 (carryover) | Karl Rd. Tank Ptng. | $0 | $32,267 | +$32,267 (establish authority to match cash)
609 | 690477-100001 (carryover) | Karl Rd. Tank Ptng. | $32,267 | $0 | -$32,267
610 | 610999-100000 (carryover) | Unallocated Balance | $0 | $5,403 | +$5,403 (establish authority to match cash)
610 | 610999-100000 (carryover) | Unallocated Balance | $5,403 | $0 | -$5,403
610 | 690473-100001 (carryover) | Bethel/Henderson Boost. Sta. | $2,687,958 | $2,687,959 | +1 (establish authority to match cash)
610 | 690473-100001 (carryover) | Bethel/Henderson Boost. Sta. | $2,687,959 | $0 | -$2,687,959
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump | $296,620 | $296,621 | +1 (establish authority to match cash)
610 | 690494-100002 (carryover) | DRWP Low Svc. Pump | $296,621 | $0 | -$296,621
608 | 690359-100001 (carryover) | SWF Collector Well 106 | $0 | $638,213 | +$638,213
(includes transfer of $283,696 from 608999 - adding $354,517 to match cash balance)
609 | 690359-100001 (carryover) | SWF Collector Well 106 | $220,000 | $360,408 | +$140,408
610 | 690359-100001 (carryover) | SWF Collector Well 106 | $467,000 | $3,456,983 | +$2,989,983
SECTION 5. That the expenditure of $3,768,600.00 is hereby authorized for the South Wellfield Expansion Collector Well 106 & Pump House Project within Division 60-09, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA | Amount
608 | 690359-100001 (carryover) | SWF Collector Well 106 | 683591 | $638,211.68
609 | 690359-100001 (carryover) | SWF Collector Well 106 | 693591 | $140,405.80
610 | 690359-100001 (carryover) | SWF Collector Well 106 | 613591 | $2,989,982.52
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.