Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of five (5) 1 Ton Cargo Van / Ford Econoline E350, two (2) ½ Ton Full Size Pick-up (Primary with Flexible Fuel Capability) / Ford F150 and seven (7) Compact ½ Ton Pick-Up / Ford Ranger XLT for the Division of Sewerage and Drainage, from established Universal Term Contract FL 004524 with Ricart Properties Inc. for Light Duty Trucks.
The vehicles will be used by crews of the Sewerage and Drainage Division for maintenance, repair, inspections and rehabilitation projects. This purchase has been approved by the City of Columbus, Fleet Management Division. Vehicles listed will be ordered with the smallest engine available to reach greater miles per gallon (MPG) and less emissions.
The contract expires on September 30, 2010.
Supplier: Ricart Properties Inc. (31-1282546) Expires 10-23-10
Fiscal Impact: $278,800.00 is being requested for this purchase. Monies are being reallocated to allow for this purchase.
Emergency Action is necessary so that the purchase order can be issued as soon as possible to allow a purchase order to be issued prior to the expiration date of the Universal Term Contract on September 30, 2010.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of Light Duty Trucks for the Division of Sewerage and Drainage, and to authorize the expenditure of $278,800.00 from the Sewerage System Operating Fund, and to declare an emergency. ($278,800.00)
Body
WHEREAS, the Purchasing Office opened formal bids for the option to purchase Light Duty Trucks; and
WHEREAS, a Universal Term Contract was established with Ricart Properties Inc. for the purchase of Light Duty Trucks; and
WHEREAS, these vehicles will be used by crews of the Sewerage and Drainage Division for maintenance, repair, inspections and rehabilitation projects; and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish Blanket Purchase Orders, Light Duty Trucks based on the above mentioned Universal Term Contract, in an emergency manner in order to expedite the completion of the purchase order. This emergency action, will allow a purchase order to be issued prior to the expiration date of the Universal Term Contract on September 30, 2010, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Ricart Properties Inc. for the purchase of a Light Duty Trucks for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $278,800.00 or as much thereof as may be needed, is hereby authorized from Sewer System Operating Fund 650, Department 60-05, Object Level One 06, Object Level Three numbers, vendor, contract number with expiration date, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/ OCA
Light Duty Trucks UTC # Code OBL 3 Amount
Ricart Properties Inc. FL004524 605089 6652 $134,409.00
Light Duty Trucks 605077 6652 $123,900.00
Exp. September 30, 2010 605592 6652 $20,491.00
Grand Total $278,800.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.