Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order to pay for obligation of parts purchased from Renold Jeffrey for the Division of Sewerage and Drainage and to waive the requirements of competitive bidding per Columbus City Code Section 329.27.
In November of 2005 the Purchasing Office established a Universal Term Contract for the purchase of Jeffrey Mechanical Bar Screen Parts for the Southerly Wastewater Treatment Plant FL002773 with Jeffrey Specialty Equipment Corporation. The Southerly Wastewater Treatment Plant established funding from this contract via purchase order UT022816 in the amount of $28,584.00 with Jeffrey Specialty Equipment Corporation for the procurement of replacement parts for the plant's seven (7) mechanical bar screens. The personnel of the Southerly Wastewater Treatment Facility ordered the replacement inadvertently from Renold Jeffrey, thereby creating a situation in which the plant purchased, received and used parts that from a company not holding the current contract.
Purchasing the parts from the incorrect company has no defensible explanation. The Southerly Wastewater Treatment Plant warehouse personnel made an honest mistake. Management has discussed the issue with them and have stressed to them the importance of insuring that they are dealing with the correct companies by double checking company vendor numbers on record in the Performance Purchasing system against vendor numbers shown on contract documents.
This legislation is requesting that the Director of Finance and Management establish a purchase order in the amount of $28,584.00 to pay for the obligation owed to Renold Jeffrey, 2307 Maden Drive, Morristown, TN 37813 to cover payment of invoices related to the inadvertent purchase of replacement parts from the incorrect company.
Supplier: Renold Jeffrey (36-4064692)
Fiscal Impact: $28,584.00
Emergency legislation is being requested so that a purchase order and subsequent payment can be made in timely manner.
Title
To authorize the Director of Finance and Management to establish a purchase order with Renold Jeffrey for the purchase of Jeffrey Mechanical Bar Screen Parts for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding, to authorize the expenditure of $28,584.00 from the Sewerage System Operating Fund and to declare an emergency. ($28,584.00)
Body
WHEREAS, the Purchasing Office established a Universal Term Contract for the purchase of Jeffrey Mechanical Bar Screen Parts for the Southerly Wastewater Treatment Plant FL002773 with Jeffrey Specialty Equipment Corporation, and
WHEREAS, the Southerly Wastewater Treatment Plant established funding from this contract via purchase order UT022816 in the amount of $28,584.00 with Jeffrey Specialty Equipment Corporation for the procurement of replacement parts for the plant's seven (7) mechanical bar screens, and
WHEREAS, the personnel of the Southerly Wastewater Treatment Facility ordered the replacement inadvertently from Renold Jeffrey, thereby creating a situation in which the plant purchased, received and used parts that from a company not holding the current contract, and
WHEREAS, purchasing the parts from the incorrect company has no defensible explanation and management has discussed the issue with them and have stressed to them the importance of insuring that they are dealing with the correct companies by double checking company vendor numbers on record in the Performance Purchasing system against vendor numbers shown on contract documents, and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage is requesting that the Director of Finance and Management establish a purchase order in the amount of $28,584.00 to pay for the obligation owed to Renold Jeffrey, 2307 Maden Drive, Morristown, TN 37813 to cover payment of invoices related to the inadvertent purchase of replacement parts from the incorrect company, and
WHEREAS, this ordinance is being submitted in the accordance with Columbus City Code Section 329.27 to waive the provisions of competitive bidding, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to establish a purchase order with Renold Jeffrey so that a purchase order and the subsequent payment can be made in a timely manner for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Renold Jeffreyfor the purchase of Jeffrey Mechanical Screen Parts for the Division of Sewerage and Drainage.
Section 2. That the expenditure of $28,584.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605063, Object Level 1: 02, Object Level 03: 2245.
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements and that 329 of the Columbus City Code is hereby waived.
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.