Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with DeBra Kuempel for the replacement of two (2) compressors on Chiller No. 1 at the Columbus Police Academy, 1000 N. Hague Avenue. The existing compressors have exceeded their useful life and can no longer be maintained through standard preventive maintenance and/or routine repairs.
Formal bids were solicited and the city received two bids on September 11, 2017 as follows (0 FBE, 0 MBE):
DeBra Kuempel $61,830.00
Mid-Ohio Air Conditioning $87,865.00
The Facilities Management Division recommends the bid be made to the lowest, responsive and responsible bidder, DeBra Kuempel.
Emergency action is requested to ensure the needed HVAC renovations can be completed as quickly as possible.
DeBra Kuempel Contract Compliance No. 31-1615931, expiration date June 27, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $61,830.00 from the Safety Voted Bond Fund with DeBra Kuempel for the replacement of two (2) compressors on Chiller No. 1 at the Columbus Police Academy. The Department of Public Safety budgeted $65,000.00 within their capital fund for this project.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with DeBra Kuempel for the replacement of two compressors at the Police Academy; to authorize the expenditure of $61,830.00 from the Safety Voted Bond Fund; and to declare an emergency. ($61,830.00)
Body
WHEREAS, the Facilities Management Division solicited formal competitive bids for the replacement of two (2) compressors on Chiller No. 1 at the Columbus Police Academy, 1000 N. Hague Avenue; and
WHEREAS, DeBra Kuempel was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with DeBra Kuempel for the replacement of two (2) compressors on Chiller No. 1 at the Columbus Police Academy, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with DeBra Kuempel for the replacement of two (2) compressors on Chiller No. 1 at the Columbus Police Academy, 1000 N. Hague Avenue.
SECTION 2. That the expenditure of $61,830.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.