Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Utilities to modify the contract with the Kokosing Construction Company, Inc., in connection with the Jackson Pike Wastewater Treatment Plant Sludge Holding System Improvement Projects. This legislation will additionally authorize the appropriation, transfer, and expenditure of funds from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund.
This contract provides for constructing Sludge Holding System Improvements at both the Jackson Pike Wastewater Treatment Plant and the Southerly Wastewater Treatment Plant. The contract includes construction of a building with sludge storage silos and truck loading bays at both plants, improvements to water systems piping and pumps, and replacement of a section of high voltage electrical service line.
This project work is being funded through the existing State of Ohio Water Pollution Control Loan Fund (WPCLF) loan CS392250-01, which is being administered by the Ohio Environmental Protection Agency and the Ohio Water Development Authority.
2. CONSTRUCTION CONTRACT MODIFICATION:
The amount requested under this ordinance is $250,000.00. The contract total including this modification is $ 14,496,400.00. Additional work that is necessary to provide a fully functional facility has been identified that will cost more that the contingency amount incorporated in the contract. Also, there is a potential for additional work items to become necessary during the facility start-up process. The additional funding requested by this ordinance will provide for known costs exceeding the contract contingency amount, estimated costs for other known items, and an amount in reserve for potential additional work items. Due to the complex and comprehensive nature of this project, this additional work could not be foreseen, and it is not practical or feasible to undertake a new procurement to deliver these services.
3. FISCAL IMPACT:
This project will be funded with financial assistance from the Ohio Water Development Authority. The Division is requesting an amendment to the 2004 Capital Improvements Budget within Ord. No. 1293-2004, in order to adjust the funding authority for this project.
4. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting Council to pass this ordinance as an emergency measure. This is necessary to assure the continuation of project work and a timely completion of this vital wastewater treatment facility.
Title
To authorize the Director of Public Utilities to modify the contract with the Kokosing Construction Company, Inc., in connection with the Jackson Pike Wastewater Treatment Plant Sludge Holding Systems Improvement Project; to authorize the appropriation, transfer, and expenditure of $250,000.00 from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund, for the Division of Sewerage and Drainage; and to declare an emergency. ($250,000.00)
Body
WHEREAS, Contract No. EL001730 was executed by the Director of Public Utilities with Kokosing Construction Company, as authorized by Ordinance No. 1746-01, passed by Columbus City Council on October 22, 2001, to construct sludge holding and loadout facilities at both the Jackson Pike Wastewater Treatment Plant and Southerly Wastewater Treatment Plant, in connection with the Jackson Pike and Southerly Wastewater Treatment Plants Sludge Holding Systems Improvement Projects; and
WHEREAS, Division of Sewerage and Drainage engineering personnel have determined it necessary to modify the contract with the Kokosing Construction Company, Inc., in order to provide for additional construction work that is necessary to ensure the successful completion of the project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the contract with Kokosing Construction Company, Inc., for construction of Jackson Pike Wastewater Treatment Plant and Southerly Wastewater Treatment Plant Sludge Holding System Improvements, and to authorize the expenditure of funds for the project, at the earliest practicable date for the immediate preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund No. 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2004 the sum of $250,000.00 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level Three 5502, OCA Codes 901654.
Section 2. That the City Auditor is hereby authorized and directed to transfer $250,000.00 to the Ohio Water Pollution Control Loan Fund No. 666, into the Jackson Pike Wastewater Treatment Plant Sludge Holding Systems Improvement Project No. 650243, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $250,000.00 is hereby appropriated for the Jackson Pike Wastewater Treatment Plant Sludge Holding Systems Improvement Project, Project 650243; within the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| OCA Code No. 651243| $250,000.00.
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of the funds transferred under Section 2, above.
Section 6. That the Director of Public Utilities be and hereby is, authorized to execute a construction contract modification in the amount of $250,000.00 with the Kokosing Construction Company, Inc., 886 McKinley Avenue, Columbus, Ohio 43222, in connection with the construction of the Jackson Pike Wastewater Treatment Plant Sludge Holding Systems Improvement Project, in order to provide for additional issues and services that have been identified in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 7. That for the purpose of paying the cost of the construction contract modification, the expenditure of $250,000.00, or as much thereof as may be needed, is hereby authorized to as follows from the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| OCA Code 651243| Object Level Three 6624| $250,000.00.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.