Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services and Neighborhood Services, to modify and extend an existing agreement in accordance with the terms and conditions established in the original agreement, with Accela, Inc.; the owner of the programming code embedded within software application utilized by the City. This contract modification is needed to continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track various activities of various City departments, divisions, and agencies, with responsibilities such as, yet not limited to; building permits, track code enforcement activities, monitoring the performance of the One Stop Shop.
While performing tasks associated with upgrades and enhancements, there were unforeseen circumstances that directly impacted deliverable and milestones associated with the progress of the enhancement and upgrade project, it has become necessary to separate the project into two phases; Phase I is to complete the base foundation system upgrade; Phase II will be to add Fire Inspection, Citywide IVR, Payment Engine and Citizen Access for simple permit issuance on-line.
This legislation requests approval to modify an existing contract (EL006347), with the original vendor Accela, Inc., to extend the coverage period through December 31, 2008; originally legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006; to allow time to continue with enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track all activities of various City departments, divisions, and agencies, with responsibility for various portions of this review. The decision to modify the existing system was made after an extensive review and on-site demonstrations of various system, software packages, configurations, and other related services. This modification allows, but is not limited to: updates of the operating system (for compatibility with the current software); increased tracking across all sections that have construction document review responsibilities; expanded mapping capabilities; the addition of a stronger more robust operating framework; and expands the public's access to status reports and future on-line permitting without compromising the integrity of the data currently in the system. This contract modification is a no cost modification that will extend the coverage period, as mutually agreed by both the City and Accela.
EMERGENCY: Emergency designation is requested as to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.
FISCAL IMPACT: There is no fiscal impact associated with this legislation.
CONTRACT COMPLIANCE:
Accela Inc., 942767678 Expiration Date: 4/9/2009
Title
This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services and Neighborhood Services, to modify and extend an existing agreement, with Accela, Inc; and to declare an emergency ($0.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services and Neighborhood Services, to modify and extend an existing agreement in accordance with the terms and conditions established in the original agreement, with Accela, Inc.; the owner of the programming code embedded within software application utilized by the City, and
WHEREAS, this contract modification is needed to continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track various activities of various City departments, divisions, and agencies, with responsibilities such as, yet not limited to; building permits, track code enforcement activities, monitoring the performance of the One Stop Shop, and
WHEREAS, this legislation requests approval to modify an existing contract (EL006347), with the original vendor Accela, Inc., to extend the coverage period through December 31, 2008; originally legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006; to allow time to continue with enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track all activities of various City departments, divisions, and agencies, with responsibility for various portions of this review, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend a contract with Accela, Inc., to continue with enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track all activities of various City departments, divisions, and agencies, with responsibility for various portions of this review; and to avoid any interruption in the performance of services that are necessary; for the preservation of the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to modify and extend an existing contract in accordance with the terms and conditions established in the original agreement, with Accela, Inc., the owner of the programming code embedded within software application utilized by the City, for the purpose of enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track various activities of various City departments, divisions, and agencies, with responsibilities such as, yet not limited to; building permits, track code enforcement activities, monitoring the performance of the One Stop Shop.
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the expenditure associated with the passage of this ordinance is $0.00.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.