Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a universal term contract for the purchase of Fire Uniforms with Roy Tailors Uniform Company of Columbus Inc. to include an additional four months to the term of the contract. Currently, the contract term expires on August 31, 2011. This modification would extend the term of the contract to December 31, 2011. The purpose of the modification is to give the Purchasing Office more time to work with the Fire Division in preparation of specifications with the goal of expanding competition. Extending the contract will ensure that a contract is in place if the Fire Division has a need to purchase uniforms during this four-month period. The pricing for the items on the contract will remain the same. This ordinance also authorizes the waiver of the bidding provisions of the Columbus City Codes.
FISCAL IMPACT: No additional funding is authroized by this ordinance. The Fire Division will be required to obtain approval to expend from their own appropriations for any of its expenditures.
Title
To authorize and direct the Finance and Management Director to modify and extend a contract for the option to purchase Fire Uniforms with Roy Tailors Uniform Company of Columbus, Inc.; and to waive the competitive bidding provisions of the Columbus City Codes.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids for fire uniforms on April 20, 2006 and received two responses and Roy Tailors Uniform Company of Columbus, Inc was recommended to receive the award for all items per Ordinance 1293-2006, passed July 26, 2006, and
WHEREAS, the Purchasing Office requires more time to complete new specifications in order to expand competition while meeting the needs of the Fire Division, and
WHEREAS, it is necessary to waive the competitive bidding provisions of the Columbus City Codes in order to extend this contract, and
WHEREAS, in order to ensure fire uniforms are supplied without interruption to new recruits and existing Division of Fire firefighters, this request for a modification and extension of the current contract is being submitted; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify and extend the following contract by four months to December 31, 2011 for an option to purchase Fire Uniforms in accordance with Solicitation No. SA001968 as follows:
Roy Tailors Uniform Company of Columbus, Inc. 31-1261664 expiration date October 1, 2012.
SECTION 2. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City that the competitive bidding requirements of Section 329 of the Columbus City Codes are hereby waived.
SECTION 3. This ordinance shall take effect and be in force from the earliest period allowed by law.