Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Martin Painting & Coating in order to perform and complete City Hall garage wall renovations, at 90 West Broad Street. Formal bids were solicited on July 2, 2007. The following three companies submitted bids by the July 20, 2007 deadline (0 MBE, 0 FBE):
Martin Painting & Coating $59,545.00
Henry Painting Co. $63,800.00
Brian Brothers $68,840.00
The Office of Construction Management recommends that the bid be awarded to the most responsive and responsible bidder, Martin Painting & Coating.
This ordinance also authorizes the transfer of $59,545.00 between projects within the Construction Management Capital Improvements Budget as a temporary funding measure until bonds are sold to reimburse the Muncipal Court Renovation Project and amends the 2007 Captial Improvement Budget, ordinance #0733-2007, to reflect the expenditure of this project.
EMERGENCY ACTION is requested so that the renovation of the City Hall garage walls may begin as soon as possible, thereby improving necessary safety measures to City Hall employees, as well as maintaining the structure of the garage .
Fiscal Impact: The total amount of this contract is $59,545.00. The total amount will be transferred from the Municipal Court Renovations Project to the City Hall Renovations Project. This is a temporary measure and the amount will be reimbursed upon completion of the bond sale.
Martin Painting & Coating Contract Compliance # 31-0649396, expiration date 10/18/2007.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Martin Painting & Coating for the completion of City Hall garage wall renovations; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $59,545.00 between projects within the Construction Management Capital Improvement Fund; to authorize the expenditure of $59,545.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($59,545.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract for the completion of City Hall garage wall renovations, and
WHEREAS, formal bids were solicited for the completion of City Hall garage wall renovations, and
WHEREAS, the Office of Construction Management recommends Martin Painting & Coating as the most responsive and responsible bidder, and
WHEREAS, this ordinance amends the Capital Improvements Budget, Ordinance No. 0733-2007, and
WHEREAS, this ordinance authorizes the City Auditor to transfer $59,545.00 between projects within the Construction Management Capital Improvements Budget, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Martin Painting & Coating for the completion of City Hall garage wall renovations, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Martin Painting & Coating for the completion of City Hall garage wall renovations in order to improve necessary safety measures immediately and to protect the welfare of City workers, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvement Budget is hereby amended as follows:
Office of Construction Management 45-50
Project/Project # CIB Amount Revised CIB
City Hall Renovations 570031 (New Funding Only) $4,027,641 $3,968,096
City Hall Renovations 570031 (Carryover Funding) $635,020 $694,565
Municipal Court Renovations 570043 (New Funding Only) $5,268,359 $5,327,904
Municipal Court Renovations 570043 (Carryover Funding) $2,402,462 $2,342,917
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|Project Number 570043|Project Name - Municipal Court Renovations|OCA Code 733000|Amount $59,545.00
TO:
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|OCA Code 733000|Amount $59,545.00
SECTION 3. That the expenditure of $59,545.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570031
OCA: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $59,545.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.