Explanation
Background: This legislation authorizes the Finance and Management Director to enter into contract with General Temperature Control, Inc. for the Facilities Management Division to replace a rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street. The previous unit was 23 years old and had a damaged compressor that was beyond repair. It provided air conditioning to the arson office and laboratory, which have no operable windows.
On August 10, 2006 a Mayor's Emergency was declared. It was determined it was immediately necessary to replace the rooftop air conditioning unit due to the obvious danger to the persons working in these areas, where chemicals are stored. Two proposals were solicited, from General Temperature Control, Inc. (FBE) and Axiom Mechanical Services. General Temperature Control provided the lowest price at $8,675.00. Axiom Mechanical Services bid at $13,425.00.
Emergency action is requested in order to reimburse General Temperature Control, Inc. for costs incurred for the replacement of the rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street.
Fiscal Impact: Funds are available within the Safety Voted Bond Fund. With the addition of $1,000.00 contingency, the total amount of the contract is not to exceed $9,675.00. To fund this project, it is necessary to transfer $8,659.99 from the Fire Station #35 Waggonner Road Project. The additional $1,015.01 of budget authority comes from an encumbrance cancellation. General Temperature Control, Inc. Contract Compliance Number 31-1201236, expiration 06/20/2007.
Title
To amend the 2006 Capital Improvements Budget, to authorize the transfer of cash between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with General Temperature Control, Inc. for the replacement of a rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street; to authorize the expenditure of $9,675.00 from the Safety Voted Bond Fund, and to declare an emergency. ($9,675.00)
Body
WHEREAS, the rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street, had a damaged compressor that was beyond repair and required replacement, and
WHEREAS, the failure to replace the unit would have led to dangerous working conditions for those in the arson offices and laboratory, and
WHEREAS, a Mayor's Emergency was declared to allow the replacement of the rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with General Temperature Control, Inc. for reimbursement of costs associated with the replacement of the rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2006 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $535,000.00
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $4,344,471
REVISED CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Faciltiy Renovation|Amount $544,675.00
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $4,335,811
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $8,659.99
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $8,659.99
SECTION 3. That the Finance and Management Director is authorized to enter into contract for the Facilities Management Division with General Temperature Control, Inc. for the replacement of a rooftop air conditioning unit at Fire Station #1, 300 North Fourth Street.
SECTION 4. That the expenditure of $9,675.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $9,675.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.