Explanation
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to create a purchase order for staff augmentation services, related to information technology, in support of the Department of Public Utilities efforts toward the upgrade and/or replacement of existing desktop computers. These services will be accomplished by extending the relationship initiated through a pre-established Universal Term Contract (UTC) with Tek Systems Inc. - FL003132 - BPCMP91F - expires 12/31/2008. Also, this legislation authorizes the City Auditor to transfer funds between object levels in the 2008 Department of Technology's Information Services Fund, of which funds for this transfer have been identified within the Department of Technology's second quarter financial review and are available. The computer upgrade/replacement project will allow the Department of Public Utilities to continue the upgrade/replacement of desktop computers, computer related products and equipment that are outdated and/or obsolete, used for the operation of applications that are critical to the City of Columbus daily utilities operations. The services provided by this company consist of providing staff to assist with upgrading/replacing existing computers associated with the aforementioned Department of Public Utilities computer upgrade/replacement project. All of these activities being performed will be under the management and oversight of the Department of Technology.
Also, the Department of Technology has requested that the Purchasing Office extend the aforementioned contract, for an additional year, in accordance with the associated terms and conditions, to allow the Department of Technology to continue utilizing the associated purchase order that will be created out of approval of this ordinance, in the event that the associated services and the acquisition of equipment are not completed prior to the original contract expiration dates.
FISCAL IMPACT: The funds for this purchase, in the amount of $200,000.00, have been identified, available and will require a transfer of funds between object levels within the 2008 Department of Technology's Information Services Fund. This ordinance is requesting approval for funds in the amount of $200,000.00 for staff augmentation services with Tek Systems Inc. To date, no additional funds have been expended with Tek Systems, Inc. for this service.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to meet the end-of-year schedule set by the Department of Public Utilities. The request of emergency designation will authorize the funding necessary to insure uninterrupted staff augmentation services from the vendor to meet the critical schedules of ordering, receiving, replacement and disposal of equipment and avoid interruptions to city utilities operations.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Tek Systems Inc. CC #: 52-2010575 Expiration Date: 05/15/2009
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to create a purchase order, for services associated with staff augmentation, from a pre-established Universal Term Contract (UTC) with Tek Systems, Inc.; to authorize the City Auditor to transfer $200,000.00 between object levels within the 2008 Department of Technology's Information Services Fund; to authorize the expenditure of $200,000.00 from the 2008 Department of Technology's Information Services Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for staff augmentation services, related to information technology, in support of the Department of Public Utilities efforts toward the upgrade/replacement of existing desktop computers, and
WHEREAS, the computer upgrade/replacement project will allow for the Department of Public Utilities to continue the upgrade/replacement of desktop computers, computer related products and equipment that are outdated and/or obsolete, used for the operation of applications that are critical to daily operations, and
WHEREAS, this service will be accomplished by extending the relationship initiated through the pre-established Universal Term Contract (UTC) with Tek Systems Inc. - FL003132 - BPCMP91F - expires 12/31/2008, and
WHEREAS, this legislation will provide authorization to expend funds that allow for the continuation of staff augmentation services; which will allow the aforementioned computer upgrade/replacement project to remain on schedule, with the goal of completion by the end of this year, and
WHEREAS, it is necessary to transfer funds within the Information Services Fund in order to ensure the proper funding is available for the necessary service; and
WHEREAS, an emergency exist in the usual daily operation of the Department of Technology, in that it is immediately necessary to establish a purchase order, with Tek Systems Inc., for staff augmentation services, related to information technology, in support of the Department of Public Utilities efforts toward the upgrade/replacement of existing desktop computers, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the 2008 Department of Technology's Information Services Fund as follows:
FROM:
Dept/Div: 47-02| Fund: 514| Subfund: 001| OCA Code: 472419 |OBJ Level 1: 01| OBJ Level 3: 1101| Amount $100,000.00
Dept/Div: 47-02| Fund: 514| Subfund: 001| OCA Code: 472425 |OBJ Level 1: 01| OBJ Level 3: 1101|Amount: $100,000.00
TO:
Dept/Div: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411 |OBJ Level 1: 03| OBJ Level 3: 3336|Amount: $200,000.00
SECTION 2: That the Director of Finance and Management, on behalf of the Department of Technology, establish a purchase order for staff augmentation services, related to information technology, in support of the Department of Public Utilities efforts toward the upgrade/replacement of existing desktop computers, through a pre-established Universal Term Contract (UTC) with Tek Systems Inc. - FL003132 - BPCMP91F - expires 12/31/2008.
SECTION 3: That the expenditure of $200,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA: 472411|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $200,000.00
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.