Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into a professional services contract with American Structurepoint, Inc. in the amount of up to $600,000.00 for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to determine capital improvement priorities through the preparation of preliminary engineering documents and detailed design plans for one of multiple phases targeted to improve safety and increase multi-modal access throughout the East Dublin-Granville Road/State Route 161 (SR161) corridor. This phase will provide improvements to SR161 from Busch Boulevard to Ambleside Drive. The side streets of North Meadows Boulevard and Ambleside Drive/Satinwood Drive will be improved north and south of SR161. Roche Drive east of North Meadows will be removed and a new roadway will be installed connecting North Meadows to Roche Drive. Future modifications to add funding to the contract are anticipated.
Ordinance 2534-2022 authorized the Director of Public Service to submit MORPC Attributable Funds roadway improvement project applications for consideration for funding within the Transportation Improvement Program and to authorize the Director of Public Service to execute project agreements for approved projects for the Department of Public Service for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - SR161 - Busch Boulevard to Ambleside Drive contract. The project was formally advertised on the Vendor Services web site from September 27, 2023, to October 25, 2023. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 3, 2023. The responding firms were:
Company Name City/State Majority/ODI Certification
American Structurepoint, Inc. Columbus, Ohio MAJ
Woolpert, Inc. Columbus, Ohio MAJ
MS Consultants, Inc. Columbus, Ohio MAJ
WSP USA, Inc. Columbus, Ohio MAJ
American Structurepoint, Inc. received the highest score by the evaluation committee and will be awarded the Roadway - SR161 - Busch Boulevard to Ambleside Drive contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.
American Structurepoint, Inc.’s certification was in good standing at the time the bid was awarded.
As part of their bid American Structurepoint, Inc. has proposed the following 5 subcontractors to work on the project:
|
Company Name |
City/State |
Majority/ODI Certification |
|
Resource International |
Columbus, Ohio |
WBE |
|
Lanham Engineering |
Powell, Ohio |
WBE |
|
Lawhon & Associates |
Columbus, Ohio |
WBE |
|
Burgess & Niple |
Columbus, Ohio |
MAJ |
|
MurphyEpson |
Columbus, Ohio |
WBE |
2. CONTRACT COMPLIANCE
American Structurepoint, Inc.’s contract compliance number is CC007019 and expires 06/12/2025.
3. FISCAL IMPACT
Funding in the amount of $600,000.00 is available and appropriated within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2023 Capital Improvements Budget and a transfer of funds are necessary to align funding for this project expenditure.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to meet the deadlines for the federal funding, meet the requirements of the grant, and to preserve the safety of the traveling public.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into a professional services contract with American Structurepoint, Inc. for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; to authorize the expenditure of $600,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($600,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for detailed design plans for one of multiple phases targeted to improve safety and increase multi-modal access throughout the East Dublin-Granville Road/State Route 161 (SR161) corridor. This phase will provide Improvements to SR161 from Busch Boulevard to Ambleside Drive. The side streets of North Meadows Boulevard and Ambleside Drive/Satinwood Drive will be improved north and south of SR161. Roche Drive east of North Meadows will be removed and a new roadway will be installed connecting North Meadows to Roche Drive; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; and
WHEREAS, American Structurepoint, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with American Structurepoint, Inc. for the provision of professional engineering consulting services described above in the amount of up to $600,000.00; and
WHEREAS, future modifications are anticipated to add funding to the contract; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with American Structurepoint, Inc. to meet deadlines for federal grant funding, to preserve the safety of the traveling public, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road (Voted Carryover) / $600,000.00 / ($600,000.00) / $0.00
7704 / P531072-100000 / Roadway - SR161 - Busch Blvd to Ambleside Dr (Voted Carryover) / $0.00 / $600,000.00 / $600,000.00
7704 / P531072-100000 / Roadway - SR161 - Busch Blvd to Ambleside Dr (Voted 2022 SIT Supported) / $1,700,000.00 / ($600,000.00) / $1,100,000.00
7704 / P530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road (Voted 2022 SIT Supported) / $0.00 / $600,000.00 / $600,000.00
SECTION 2. That the transfer of $600,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100038 (Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531072-100000 (Roadway - SR161 - Busch Blvd to Ambleside Dr), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Service be, and hereby is, authorized to enter into a professional services contract with American Structurepoint, Inc. at 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 43231, for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project in an amount up to $600,000.00.
SECTION 4. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531072-100000 (Roadway - SR161 - Busch Boulevard to Ambleside Drive), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.