Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) to renew a contract with Oracle America, Inc. for Oracle Linux software maintenance and support. The original contract (EL011148) was authorized by ordinance 1577-2010, passed November 22, 2010. This contract renewal will provide maintenance and support services for a six (6) month term period, December 1, 2011 through May 31, 2012 at a cost of $3,242.18. Oracle Linux is the operating system for the Columbus Utility Billing System (CUBS), and is necessary for CUBS to function.
This ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City Code. The Department of Technology is unable to purchase Oracle Linux maintenance and support from authorized re-sellers (e.g. Columbus Lumber) without accepting the terms and conditions of the standard Oracle agreement. Certain terms and conditions of the standard Oracle agreement contained terms that are unacceptable to the City of Columbus. As a result, the Department of Technology negotiated directly with Oracle to establish mutually agreeable amendments to the standard Oracle agreement, all of which have been reviewed and approved by the Columbus City Attorney.
FISCAL IMPACT: In 2009 and 2010 $436,757.63 and $449,860.34 was legislated for maintenance and support respectively with Oracle USA, Inc. Also in 2010 $7,113.71 was legislated with Oracle America, Inc. Funds for this requests for Oracle Linux software maintenance and support services in the amount of $3,242.18, are identified and available in the Department of Technology Internal Services Fund.
CONTRACT COMPLIANCE: Oracle Americas, Inc. 94-2805249 Expiration Date: 05/19/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to renew a contract with Oracle America, Inc. for Oracle Linux software maintenance and support services, to waive competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $3,242.18 from the Department of Technology Internal Services Fund. ($3,242.18)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Public Utilities (DPU), has a need to renew a contract with Oracle America, Inc. for Oracle Linux software maintenance and support services for a six (6) month term period, December 1, 2011 through May 31, 2012, and
WHEREAS, Oracle Linux is the operating system for the Columbus Utility Billing System (CUBS); and this contract renewal provides computer programming software maintenance and technical support services for five (5) Oracle Linux operating system licenses in the amount of $3,242.18, and
WHEREAS, this ordinance also requests approval to waive the competitive bidding provisions in accordance with Columbus City Code, Section 329.06; and
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf of the Department of Public Utilities to renew a software maintenance and support contract with Oracle America, Inc. for Oracle Linux software for the Columbus Utility Billing System (CUBS), to maximize efficiency for daily operation activities, for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), is hereby authorized to renew a contract with Oracle America, Inc. for Oracle Linux annual software maintenance and support services for a six (6) month term period, December 1, 2011 through May 31, 2012, for five (5) Oracle Linux operating system licenses in the amount of $3,242.18.
SECTION 2. That the expenditure of $3,242.18 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-fund: 550| OCA Code: 514550|Obj Level 1: 03|Obj. Level 3: 3369| Amount: $197.77| Electricity
Div.:47-01|Fund: 514|Sub-fund: 600| OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $1,257.97| Water
Div.:47-01|Fund: 514|Sub-fund: 650| OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $1,410.35| Sewer and Drains
Div.:47-01|Fund: 514|Sub-fund: 675| OCA Code: 614675|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $376.09| Stormwater
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for good cause shown, the competitive bidding provisions of Chapter 329.06 of the Columbus City Codes, 1959, are hereby waived.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.