Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Penn Valley Pumps and Pump Parts with The Henry P Thompson Company. The Division of Sewerage and Drainage is the sole user of penn valley pumps, pump parts and accessories. This equipment is used to replace 6” Penn Valley Simplex Double Disc Bare Shaft Pump, 4” Penn Valley Simplex Double Disc Bare Shaft Pump and various replacement parts for both pumps as identified, on an as needed basis at the Jackson Pike Wastewater Treatment Plant. The term of the proposed option contract would be approximately two years, expiring December 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 13, 2022. In addition, the expenditure of $1.00.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ022878). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
The Henry P Thompson Company, CC# 004134 expires December 31, 2024, Items 1-64, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Sewerage and Drainage, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Penn Valley Pumps and Pump Parts with The Henry P Thompson Company; and to authorize the expenditure of $1.00.
Body
WHEREAS, the Penn Valley Pumps and Pump Parts UTC will provide for the purchase of 6” Penn Valley Simplex Double Disc Bare Shaft Pump, 4” Penn Valley Simplex Double Disc Bare Shaft Pump and various replacement parts for both pumps as identified, on an as needed basis used to replace worn or damaged parts at the Jackson Pike Wastewater Treatment Plant; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 15, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Sewerage and Drainage to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Penn Valley Pumps and Pump Parts; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Penn Valley Pumps and Pump Parts in accordance with Request for Quotation RFQ022878 for a term of approximately two (2) years, expiring December 31, 2024, with the option to renew for one (1) additional year, as follows:
The Henry P Thompson Company, Items 1-64, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.