...Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an Engineering Agreement with Strand Associates, Inc. for the Morse / Dominion Integrated Solution Project; CIP# 650870-100003. It is the objective of the City to mitigate overflows to the 10-year level of service. The City will evaluate and determine if this LOS (level of service) is best achieved with strictly Inflow and Infiltration (I&I) elimination with green infrastructure (GI) or in combination with some gray infrastructure.
To accomplish this objective, the scope of work for this project will include all the requisite investigation, evaluation, formulation, and design to produce fully independent construction documents for the remediation of inflow and infiltration (I/I), green infrastructure (GI) technologies and other related activities and/or documents necessary for project completion.
2. PROJECT TIMELINE:
It is anticipated that a Notice to Proceed will be issued May 6, 2013; Detailed Design will be completed August 2014. Land Acquisition will be completed December 2014. Construction will commerce March 2015 and be completed by March 2016.
3. PROCUREMENT INFORMATION:
The Division advertised for competitive bid proposals on the City of Columbus' Vendors Services and the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on January 11, 2013 from the following thirteen (13) companies. The ranking was as follows:
Name |
C.C. NO. |
Exp. Date |
City/State |
Status |
Strand and Associates |
39-1020418 |
10/31/13 |
Madison, WI |
MAJ |
URS |
34-0939859 |
07/28/13 |
Atlanta, GA |
MAJ |
EMH&T |
31-0685594 |
09/22/13 |
New Albany, OH |
MAJ |
Brown and Caldwell |
94-1446346 |
05/02/14 |
Columbus, OH |
MAJ |
Stantec |
11-2167170 |
12/21/13 |
Chicago, IL |
MAJ |
Burgess & Niple, Inc. |
31-0885550 |
10/04/14 |
Columbus, OH |
MAJ |
Gresham Smith & Partners |
62-0794126 |
Inactive |
Dublin, OH |
MAJ |
HDR |
47-0680568 |
09/10/14 |
Columbus, OH |
MAJ |
AECOM |
95-2661922 |
10/11/14 |
Chicago, IL |
MAJ |
MS Consultants |
34-6546916 |
04/05/14 |
Youngstown, OH |
MAJ |
ME/IBI GROUP |
31-1442777 |
11/20/14 |
Westerville, OH |
MAJ |
CH2M |
32-0100027 01/07/15 |
Dallas, TX |
MAJ |
|
Pomeroy & Associates |
31-1568332 12/13/13 |
Worthington, OH |
MAJ |
|
4. CONTRACT COMPLIANCE No.: 39-1020418 |MAJ | Exp. 10/31/13
5. DESIGNATION: An emergency designation is requested at this time. Based on the timeline and schedule submitted by the Department of Public Utilities it is important that the contracts are entered into in a timely fashion so that delays will not occur in the submitted information to OEPA
6. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $1,344,735.12 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 664 and to amend the 2013 Capital Improvements Budget.
7. ENVIRONMENTAL IMPACT:
The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as "gray" infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally friendly systems, commonly referred to as "green" infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements.
It is anticipated there will be a greater impact to both economic impact and advantages by implementing a group of smaller projects which would be conducive for competition with local suppliers and vendors as opposed to the large scale previously devised, WWMP projects.
Community and Outreach for the project will be conducted by the City, the selected consultant and Public Outreach Consultant, Brown and Caldwell, which is currently under contract for this work.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Strand Associates, Inc., for the Morse / Dominion Integrated Solutions Project; to transfer within and expend up to $1,344,735.12 from the Sanitary Sewer General Obligation Bond Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($1,344,735.12)
Body
WHEREAS, completion of the Morse/Dominion Integrated Solutions Project will satisfy the City's obligations under the Consent Orders, and,
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests that this City Council authorize the Director of Public Utilities to enter into an engineering contract with Strand Associates, Inc. for the Morse/Dominion Integrated Solutions Project; and
WHEREAS, it is necessary to transfer within and expend up to $1,344,735.12 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2013 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a professional engineering agreement with Brown and Caldwell Ohio, LLC for the Cooke/Glenmont Integrated Solution project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an engineering agreement with Strand Associates Inc., 4433 Professional Parkway, Columbus, Ohio 43215 for the Morse / Dominion Integrated Solutions Project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,344,735.12 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6676 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650704-100001 | OSIS Augmentation and Relief Sewer, Ph. 1 Henry St. | 647041| -$1,344,735.12
To:
Project No. | Project Name | OCA Code | Change
650870-100003 | Morse/Dominion Integrated Solutions Project | 687003 | +$1,344,735.12
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $1,344,735.12 from the Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund from the Morse/Dominion Integrated Solution Project | Fund 664 | Div. 60-05 | 650870-100003 | Obj Lvl 6676 | 687003 |
SECTION 4. That the 2013 Capital Improvements Budget, Ord 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650704-100001 | OSIS Augmt. & Relief Sewer, Ph. 1 Henry St. | $6,944,200| $5,599,464 | (-$1,344,736)
664 | 650870-100003 | Morse/Dominion Integrated Solutions Project | $0 | $1,344,736 | (+$1,344,736)
SECTION 5. That the said firm, Strand Associates, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.