City of Columbus - File #: 1001-2007

• File #: 1001-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/14/2007
• In control: Finance & Economic Development Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of State Term Schedules, to authorize the expenditure of $200,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/22/2007	1	Service Reviewer	Sent to Clerk's Office for Council
6/21/2007	1	Auditor Reviewer	Reviewed and Approved
6/21/2007	1	CITY AUDITOR	Reviewed and Approved
6/21/2007	1	Service Reviewer	Reviewed and Approved
6/21/2007	1	CITY ATTORNEY	Reviewed and Approved
6/21/2007	1	Service Reviewer	Reviewed and Approved
6/21/2007	1	EBOCO Reviewer	Reviewed and Approved
6/21/2007	1	ODI DIRECTOR	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/20/2007	1	Service Reviewer	Reviewed and Approved
6/19/2007	1	Finance Reviewer	Reviewed and Approved
6/19/2007	1	Service Reviewer	Reviewed and Approved
6/15/2007	1	Service Reviewer	Reviewed and Approved
6/14/2007	1	Finance Drafter	Sent for Approval

Explanation

Background:   The Fleet Management Division is responsible for procuring tires for approximately 3,000 on-road vehicles as well as numerous other pieces of wheeled equipment.  This legislation authorizes and directs the Finance and Management Director to issue purchase orders for the purchase of tires for the Finance and Management Department, Fleet Management Division per terms and conditions of State Term Schedules with Wingfoot Commercial Tire and WD Tire Warehouse.   

Fiscal Impact:  The Fleet Management Division budgeted $500,000.00 for automotive and truck tires in the 2007 operating budget.  Ordinance 0126-2007 passed Council on March 5, 2007, authorized $300,000 in tire purchases.  Year-to-date, the Fleet Management Division has expended approximately $165,000 of this amount.  This legislation authorizes an additional expenditure of $200,000.00 with Wingfoot Commercial Tire and WD Tire Warehouse to purchase automotive and truck tires.  The Fleet Management Division spent $509,000.00 in 2006 for the purchase of tires and $494,000.00 in 2005.  

Emergency action is requested in order to ensure an uninterrupted supply of tires, so that City-operated vehicles are operationally safe.

Wingfoot Commercial Tire Contract Compliance Number 31-1735402 expires 6/25/2008.    W.D. Tire Warehouse Contract Compliance Number 31-1138036 expires 1/13/2008.

Title

To authorize the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of State Term Schedules, to authorize the expenditure of $200,000.00 from the Fleet Management Services Fund; and to declare an emergency.  ($200,000.00)

Body

WHEREAS, State Contract STS260 is available for the purchase of automotive and truck tires, and

WHEREAS, the Fleet Management Division, Finance and Management Department, has a need to purchase tires, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders in order to ensure an uninterrupted supply of tires for city vehicles, thereby preserving the public health, peace, property, safety, and welfare, now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director is authorized to establish purchase orders with Wingfoot Commercial Tire for Bridgestone Firestone tires, in accordance with State of Ohio Term Schedule Contract 7726000307 which expires on  03/31/2007, and W.D. Tire Warehouse for Goodyear tires, in accordance with State of Ohio Term Schedule Contract 7766260A, which expires on 09/30/2007.

SECTION 2.  That the expenditure of $200,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 45-05

Fund: 513

OCA Code: 451347

Object Level 1: 02

Object Level 3: 2282

Amount: $200,000.00

SECTION 3.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.